You are summoned to attend the Annual Parish Council Meeting of

COMPTON MARTIN PARISH COUNCIL

on

14 May 2018

Compton Martin Village Hall – 7.00 p.m.

AGENDA

1.         Election of Officers:

            Agenda Item 1 conducted by the Vice Chairman – Chris Craig

            1.         Chairman

• To elect the Chairman of the Council
• The Newly Elected Chairman to sign the Declaration of Acceptance of Office

            Newly elected Chairman to take over the chairmanship of the meeting

            2.         Vice Chairman

• To elect the Vice Chairman of the Council
• The Newly Elected Vice Chairman to sign the Declaration of Acceptance of Office

3.         Proper Officer and Responsible Financial Officer (Clerk)

4.         Press Representative

5.         Procedures Co-ordinator

6.         Compton Martin Village Hall Representative

7.         ALCA Representatives

2.         To receive and accept apologies for absence

3.         To receive any declaration of interest (Dpi) in the agenda

Public Participation Session

The Public Participation Session provides an opportunity for members of the public to raise questions about and comment on items on the agenda.  Time for this session is limited to 10 minutes (three minutes per person)

4.         To approve and sign the minutes of the previous meeting

·         9 April 2018– Parish Council Meeting

·         25 April 2018 – Annual Parish Meeting

5.         To approve and adopt the Standing Orders for Compton Martin Parish Council 

6.         To approve and adopt the Code of Conduct for Compton Martin Parish Council

7.         To approve and adopt the Financial Regulations for Compton Martin Parish Council

8.         To appoint an Internal Auditor – IAC Limited – to audit the accounts for 2018/19

9.         To review the Working Party structures and to appoint members to serve on the following Working Parties for 2018/19

a)            Planning Working Party and lead for HELAA

                b)            Highways Working Party

                c)             Pond Working Party

                d)            Combe View/The Batch Working Party

                e)             Broadband Working Party

                f)             Footpath Walk Working Party

                g)             Fracking and Mendip Hills AONB

                h)            Chew Valley Neighbourhood Plan and Placemaking

10        To appoint members, to include the Chairman on the Finance Working Party for 2017/18

11.       To adopt the following Parish Council Policies for 2017/18.

1.      Data Protection

2.      Equal Opportunities

3.      Freedom of Information

4.      Health and Safety

5.      Protocol on Filming

6.      Grant Policy

7.      Training policy

8.      Privacy Policy

12.       To confirm the Parish Council’s Insurance policy Hiscox through Came & Company.

13.       To confirm the following payments and signing of cheques:

14.       To adopt the Council Asset Register for 2018/19.

15.       To adopt the Council Risk Assessment for 2018/19.

16.       Draft Minutes

To confirm that the Clerk continues to publish draft minutes of Parish Council Meetings on the website before approval.

17.       To confirm and agree that future meetings of Compton Martin Parish Council will be held on the second Monday of each month (with the exception of August).

18.       To confirm:

1. The clerk’s salary 2018/19
2. The clerk’s hours
3. The clerk’s Contract of Employment
4. The Parish Council’s Disciplinary, Dismissal and Grievance Procedure for staff members.

 19.       Planning Applications

1.         To consider and comment on the following B&NES Planning Decisions received:

1.      18/00805/FUL – Priors Court, Yew Tree Lane, Compton Martin – Erection of firs floor extension over garage, installation of 2no.front dormers and demolition of rear conservatory to facilitate the conversion of 1no dwelling to 2no dwellings and associated works.  Erection of detached garage. PERMIT

2.      18/00949/LBA – Parsons Hill, Rectory Lane, Compton Martin – Internal and external alterations to replace 2no kitchen windows with powder coated steel frames double glazed windows and French doors. PERMIT

3.      18/01286/FUL – Elm Cottage ,The Street, Compton Martin – Erection of 1no 4 bed bungalow to rear of Elm Cottage, and associated vehicular access, garage and parking (Resubmission) – PENDING

4.      Land between Leamon Cottage and Mendip Villas, The Street, Compton Martin.  The erection of 10no dwelling houses, including access on to The Street, 24no of street parking spaces, and associated soft/hard landscaping.  –  REFUSE

2.   To receive a report from the Planning Working Party and consider their recommendations regarding the following Planning Applications.

            No Planning Applications received at the time of publishing the agenda.

3. Correspondence regarding Planning Matters and Chew Valley Neighbourhood Plan

            1.         Letter from Lisa Bartlett in response to the Chairman’s letter dated 8 March 2018.

2.         Letter sent to the B&NES Planning policy Department on behalf of the 7 parishes involved with the Chew Valley Neighbourhood Plan concerning the CVNP Parking policy dated 30 March 2018.

20. Correspondence

1. Correspondence received regarding the sale of the Police House in Compton Martin
2. Correspondence received regarding Compton Martin Village Hall Committee
3. Confirmation of payment of first half of Precept for 2018/19

21.       To receive Updates from Working Parties

            1. Coombe View and The Batch

            2. The Pond

            3. Highways   

4. Broadband Working Party

22.       To receive reports from Councillors who have attended outside meetings and dates of future outside meetings.

23.       To receive an update from District Councillor Victor Pritchard

24.       Future Dates of Meetings