Schedule of Payments
20 April 2020
11 May 2020
8 June 2020
13 July 2020
14 September 2020
12 October 2020
9 November 2020
14 December 2020
11 January 2021
8 February 2021
8 March 2021
11 May 2020





Councillor C Craig (CC) – Chairman

Councillor J Halling-Brown – (JHB)

Councillor L Livingstone – (LL)

Councillor T Maggs – (TM) – Vice Chairman

Councillor P Shipman – (PS) – Vice Chairman

Councillor J Thomas – (JT)

Councillor P Walton – (PT)


Clerk Jane Griffiths


The Chairman opened the meeting by confirming The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 (“the 2020 Regulations”) came into force on the 4 April 2020.


The 2020 Regulations enable parish councils to hold remote meetings (including by video and telephone conferencing for a specified period until May 2021)


Compton Martin Parish Council will be using ZOOM.



1.         To receive and accept apologies for absence

            Apologies were received from District Councillor Victor Pritchard.


2.         Receive declarations of interest in the agenda

            There were no declarations of interest.


3.         To consider items put forward by members of the public

There were no requests from the members of the public to bring queries forward to a public participation session.


4.         To approve the minutes of the previous meetings (Minutes to be signed at a later date)

·         It was proposed and seconded that the minutes of the remote meeting which took place on the 20 April 2020 be approved and signed by the Chairman at a later date.  All in favour.



5.         The adoption of the supplementary standing orders

It was proposed and seconded that the Parish Council adopt the Supplementary Standing Orders and Protocol to meet the statutory requirements for the holding of remote meetings. This Standing order lasts until May 7th, 2021 or the repeal of legislation whichever is the earlier. All in favour.


6.         Internal and External Audit 2019/20

The Clerk’s Report distributed to all Councillors concerning the 2019/20 Internal and External audit was noted. 


7.         Payments

                        It was proposed and seconded that the following payments ae made.  All in favour.


Cheque No

Cheque signed by




VAT Reclaim

Payee and Description







Mrs E Griffiths Clerk’s Salary – April 2020






PCAA – Parish Council Airport Association Annual Subscription






Came & Co - Insurance






Primrose Garden Maintenance- Grass cutting.






Information Commissioners Office – Data Protection


8.         To receive Updates regarding:


  1. The pond

Burley Aquatics are not currently carrying out any work.  Pictures of the weed in the pond has been sent so they can see how the weed growth.  PS will continue to keep in touch with them.


  1. The cutting of the hedge and verge at Leamon Cottage.

PS proposed that a letter is sent to B&NES pointing out the Parish Council’s concern regarding the responsibility for the maintenance of the hedge and verge. Unless the ownership of the hedge is clearly stipulated it may become overgrown and impact on the widened footpath.  B&NES will be asked to confirm whether the responsibility for the maintenance of the bank and hedge now lies with B&NES or Freemantle.  This proposal was seconded.  All in favour.


  1. The treeworks at Coombe View

No further correspondence has been received regarding the treeworks. 


  1. The newly formed Climate and Nature Emergency Working Party

An email had been sent out to members of the working party.  The aim is to set up sub-group working whilst lockdown is in operation. 


  1. The Coronavirus Support Network in Compton Martin

PS will draft a short second handout for circulation.


  1. PCAA

Nothing further to report at this stage.


9.         Planning Applications


1.         To consider and comment on the following B&NES Planning Decisions received:


·         20/00801/FUL – Chew Valley Hire Woodwick Farm.  Replacement of self-contained dwelling and extension of existing office unit following the demolition of a residential mobile home and stables. Applicant Mr H Wilson – WITHDRAWN


·         20/01218/FUL – Greenacres Farm, Bristol Road, Compton Martin, Proposal for a retrospective stable conversion to a garage/granny annex following extant planning permission re 04/00747/FUL – Mr Hanna - PENDING CONSIDERATION


2.   To receive a report from the Planning Working Party and consider their recommendations regarding the following Planning Applications.


·         None received at the time of publishing the agenda


3.  Local Plan Partial Update and Draft Statement of Community Involvement   

·         The Planning Working Party had met and discussed the feedback for the consultation of the local Partial Plan Update.  The feedback at this stage is to comment on the process only.  A summary update had been circulated to all parish councillors.  It was agreed that the Planning Working Party continue to discuss this matter with a view to meeting the 1st June deadline.


10. CIL Payments


Correspondence from the Chairman of the Chew Valley Neighbourhood Plan Steering Group had been circulated to all councillors.  It was noted that the Steering Group is no further forward with discussions with B&NES regarding the use of CIL money received which could be used on joint projects within the Chew Valley.  Two options were put forward.


1.         Press Release

2.         District Councillor David Wood had offered to take this matter to Cabinet at B&NES, in order to attempt to resolve this matter.


It was proposed and seconded to follow Option 2.  CC will email the Chairman of the Chew Valley Neighbourhood Plan Steering Group to advise him.


All in favour.



11. Date of the next Remote Meeting – Monday 8th June 2020.