Schedule of Payments
9 April 2018
25 April 2018 Annual Parish Meeting
14 May 2018
11 June 2018
9 July 2018
10 September 2018
8 October 2018
12 November 2018
10 December 2018
21 January 2019
11 February 2019
11 March 2019
12 November 2018


HELD ON 12 NOVEMBER 2018 AT 7.00 P.M.



Councillor R Chapman (RCh)

Councillor C Craig – (CC) Vice Chairman

Councillor J Halling-Brown (JHB)

Councillor K Moore – (KM)

Councillor P Shipman – (PS)

Councillor E Taylor (ET)


Clerk Jane Griffiths


District Councillor Victor Pritchard (VP)


19 Members of the Public


1.         To receive and accept apologies for absence

·         Councillor A Jurkiw – absent due to illness


Councillor Craig signed the Declaration of Acceptance of Office and took the Chair for this meeting.


2.         Receive comments from the public


Public Participation Session


The Public Participation Session provides an opportunity for members of the public to raise questions about and comment on items on the agenda.  Time for this session is limited to 10 minutes (three minutes per person)

·         Comments were received regarding the road works currently undertaken by Telent on behalf of Gigaclear.

·         Members of the public commented on The Ring O Bells Facebook postings

·         A statement was read out by the owners of The Ring O Bells


3.         Receive declarations of interest in the agenda 

·         None received


4.         To approve and sign the minutes of the previous meeting

·         It was proposed and seconded that the minutes of 8 October 2018 be approved and signed.  All in favour


5.         Correspondence and Finance


·         To consider correspondence received

An email had been received by some parish councillors concerning The Ring O Bells posting on Facebook.  Councillors felt the content of the email was inaccurate and offensive. It was agreed that no further action will be taken regarding this email and the parish council will not respond.


·         To receive a Receipts and Payments Account to 31 October 2018.


            1.         Confirm the following payments and signing of cheques:


Cheque No or Standing Order

Cheque signed by





VAT Reclaim

Payee and Description






R. Newby.  Pond Weed Clearance - PAID






P.Durbin.  Pond Weed Disposal - PAID







Mrs E Griffiths Clerk’s Salary – November  2018


6.         Report from the Finance Working Party

The Finance Working Party reported back on their recent meeting.  Having considered the following at their Working party meeting it was proposed the parish council approve the following items.


    1. Risk Assessment and Asset Register – 2018/19

The Risk Assessment for 2018/19 was considered.  It was proposed and seconded that The Risk Assessment is approved.  All in favour. 

It was further proposed and seconded that the Clerk will arrange for All Tree Services to inspect the trees on The Batch and Coombe View and report back to the Parish Council. A sum of £1,000 to be placed in the budget for 2019/20 to cover the costs of the report and possible tree works.  All in favour.

The Asset Register for 2018/19 was considered.  It was proposed and seconded that The Asset Register is approved.  All in favour. 

It was further proposed that the Clerk obtain quotes for the repair of the two bus shelters the parish council were responsible for, with a view to budgeting for the repair works in 2019/20.


6.         Report from the Finance Working Party (Continued)


    1. Estimated Income and Expenditure for 2019/20 (Budget)


Councillors received a first draft of estimated income and expenditure for 2019/20.  This item will be placed on the agenda for the December meeting with a view to the Parish Council making a final decision in January 2019. 


    1. Came & Company – Brokers covering the council’s insurance


It was proposed and seconded that the Parish Council continue to use the services of Came & Company.  All in favour.


    1. IAC Limited – Internal Auditors covering the council’s internal audit and possibly the audit of GDPR if necessary


It was proposed and seconded that the Parish Council continue to use the services of IAC Limited as their internal auditor and if necessary request the audit of GDPR. All in favour.


To consider and approve new policies and procedures covering GDPR


It was proposed and seconded that the following policies relating to GDPR be approved.

All in favour.


1.      General Privacy Notice

2.      Privacy Notice (for staff, councillors and role holders)

3.      Data Protection Policy

4.      Data Breach Policy

5.      Records Retention Policy

6.      Subject Access Request Procedure

7.      GDPR Security Compliance Checklist

8.      Data Map CMPC

9.      Revised Standing Orders for Smaller Councils


7.         Planning Applications


1.         To consider and comment on the following B&NES Planning Decisions received:


18/02027/FUL – Land between Leamon Cottage and Mendip Villas, The Street, Compton Martin.  The erection of 10no dwelling houses, including access on to The Street, off-street parking and associated soft/hard landscaping.  Applicant: Freemantle Developments (Compton Martin) Limited – PENDING 


18/02543/FUL - Chew Valley Lake Walking and Cycle Trail for walkers and cyclists around Chew Valley Lake (including associated engineering works) NOW AMENDED SUCH THAT THE EASTERN SECTION AND SOUTHERN SECTION ARE NOW EXCLUDED FROM THE APPLICATION.  PERMISSION NOW SOUGHT FOR NORTH-WEST SECTION ONLY.   Applicant – Sustrans Limited – PENDING


18/03651/TCA Leamon Cottage, The Street, Compton martin.  Lawson Cypress – Fell – NO OBJECTION


18/03301/FUL – Mr Dave Wiltshire – Removal of a wall between driveway of property and highway (Mill Lane) - PERMIT



2.   To receive a report from the Planning Working Party and consider their recommendations regarding the following Planning Applications.


·         None received at the time of publishing this agenda


8.         To receive Updates from Working Parties


            1. Coombe View and The Batch – To receive an update on quotations received

Quotations for grass cutting were currently being sought.  It was proposed that the time limit for the return of quotations be extended to the end of 31 November 2018.  All in favour.  This item to be placed on the agenda for the December meeting.


            2. The Pond – To receive an update on the Pond Clean

The cutting of the weed had taken place.  It was confirmed that the contractors were prepared to continue cutting the weed in 2019.  Dates for the work will be set early next year.  The rate to remain at the same level as 2018


            3. Highways and 4. Broadband Working Party

·         Serious issues had been highlighted regarding the road closure in Highfield Lane/The Wrangle.  This was due to the works taking place on behalf of Gigaclear. 


·         Discussions were currently taking place concerning the location of a cabinet in Undertown Lane. 


·         Concerns were expressed regarding the works to be carried out on The Coombe and Rectory Lane. 


9.         To receive reports from Councillors who have attended outside meetings and dates of future outside meetings.

·         Parish Liaison Meeting

The Clerk distributed information on Purdah. The Parish Charter will be emailed to all councillors.

·         CIL Training and Update – Thursday 6 December – CC and PS attending

This item to be placed on the agenda for the December meeting.


10.       To receive an update from District Councillor Victor Pritchard

Confirmation had been received that the disabled parking bay had been sanctioned by CURO and was in order.  Consultation letters will be sent out shortly suggesting that CURO remove the grass area at Durnhill and replace with extra parking to ease the parking issues currently experienced by residents.


B&NES had considered the mid-term financial plan.  In the last 5 years B&NES identified £72m savings and were looking for a further £50m of savings.


11.       Future Dates of Parish Council Meetings all to be held in the Village Hall at 7.00 p.m.


    • Monday 10th December