COMPTON MARTIN PARISH COUNCIL
cmpc_clerk@yahoo.com
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Overhanging Vegetation
Freedom of Information

COMPTON MARTIN PARISH COUNCIL

 

Freedom of Information Policy

 

Compton Martin Parish Council adopted the Model Publication Scheme on the 8th December 2008.  It is reviewed and approved annually. 

 

The most recent review was at the 2016 Annual Parish Council Meeting held on the 5th May 2016, when the Model Publication Scheme Version 1.2 20151023 was reviewed and adopted.  This Model Publication Scheme and all other information relating to Freedom of Information and Data Protection can be found on the Information Commissioners Website www.ico.uk.

 

The Clerk is responsible for the implementation of the policy and advising the Chairman of the parish council on responses to requests received.

 

The Model Publication Scheme

 

This model publication scheme has been prepared and approved by the Information Commissioner. It may be adopted without modification by any public authority without further approval and will be valid until further notice.

 

This publication scheme commits an authority to make information available to the public as part of its normal business activities. The information covered is included in the classes of information mentioned below, where this information is held by the authority. Additional assistance is provided to the definition of these classes in sector specific guidance manuals issued by the Information Commissioner.

 

The scheme commits an authority:

·         To proactively publish or otherwise make available as a matter of routine, information, including environmental                       information, which is held by the authority and falls within the classifications below.
·         To specify the information which is held by the authority and falls within the classifications below.
·         To proactively publish or otherwise make available as a matter of routine, information in line with the statements contained       within this scheme.
·         To produce and publish the methods by which the specific information is made routinely available so that it can be easily         identified and accessed by members of the public.
·         To review and update on a regular basis the information the authority makes available under this scheme.
·         To produce a schedule of any fees charged for access to information which is made proactively available.
·         To make this publication scheme available to the public.
·         To publish any dataset held by the authority that has been requested, and any updated versions it holds, unless the                 authority is satisfied that it is not appropriate to do so; to publish the dataset, where reasonably practicable, in an                   electronic form that is capable of re-use; and, if any information in the dataset is a relevant copyright work and the public       authority is the only owner, to make the information available for re-use under the terms of the Re-use of Public Sector           Information Regulations 2015, if they apply, and otherwise under the terms of the Freedom of Information Act section 19.

 

The term ‘dataset’ is defined in section 11(5) of the Freedom of Information Act.

The term ‘relevant copyright work’ is defined in section 19(8) of that Act.

 

Classes of Information

 

Who we are and what we do.

Organisational information, locations and contacts, constitutional and legal governance.

 

What we spend and how we spend it.

Financial information relating to projected and actual income and expenditure, tendering, procurement and contracts.

 

What our priorities are and how we are doing.

Strategy and performance information, plans, assessments, inspections and reviews.

 

How we make decisions.

Policy proposals and decisions. Decision making processes, internal criteria and procedures, consultations.

 

Our policies and procedures.

Current written protocols for delivering our functions and responsibilities.

 

Lists and Registers.

Information held in registers required by law and other lists and registers relating to the functions of the authority.

 

The Services we Offer.

Advice and guidance, booklets and leaflets, transactions and media releases. A description of the services offered.

 

The classes of information will not generally include:

·         Information the disclosure of which is prevented by law, or exempt under the Freedom of Information Act, or is otherwise properly considered to be protected from disclosure.

·         Information in draft form.

·         Information that is no longer readily available as it is contained in files that have been placed in archive storage, or is difficult to access for similar reasons.

 

 

 

 

The method by which information published under this scheme will be made available

 

The authority will indicate clearly to the public what information is covered by this scheme and how it can be obtained.

 

Where it is within the capability of a public authority, information will be provided on a website. Where it is impracticable to make information available on a website or when an individual does not wish to access the information by the website, a public authority will indicate how information can be obtained by other means and provide it by those means.

 

In exceptional circumstances some information may be available only by viewing in person. Where this manner is specified, contact details will be provided. An appointment to view the information will be arranged within a reasonable timescale.

 

Information will be provided in the language in which it is held or in such other language that is legally required. Where an authority is legally required to translate any information, it will do so.

 

Obligations under disability and discrimination legislation and any other legislation to provide information in other forms and formats will be adhered to when providing information in accordance with this scheme.

 

Charges which may be made for Information published under this scheme T

 

The purpose of this scheme is to make the maximum amount of information readily available at minimum inconvenience and cost to the public.

 

Charges made by the authority for routinely published material will be justified and transparent and kept to a minimum. Material which is published and accessed on a website will be provided free of charge.

 

Charges may be made for information subject to a charging regime specified by Parliament. Charges may be made for actual disbursements incurred such as:

·         photocopying

·         postage and packaging

·         the costs directly incurred as a result of viewing information

 

Charges may also be made for information provided under this scheme where they are legally authorised, they are in all the circumstances, including the general principles of the right of access to information held by public authorities, justified and are in accordance with a published schedule or schedules of fees which is readily available to the public.

 

Charges may also be made for making datasets (or parts of datasets) that are relevant copyright works available for re-use. These charges will be in accordance with the terms of the Re-use of Public Sector Information Regulations 2015, where they apply, or with regulations made under section 11B of the Freedom of Information Act, or with other statutory powers of the public authority.

If a charge is to be made, confirmation of the payment due will be given before the information is provided. Payment may be requested prior to provision of the information.

 

Written Requests

Information held by a public authority that is not published under this scheme can be requested in writing, when its provision will be considered in accordance with the provisions of the Freedom of Information Act.

 

Compton Martin Parish Council

Published Information

How the information can be found or obtained

Who we are and what we do

Who is on the council, the structure of the working parties

Contact details for the parish clerk and council members, location of main council office, and accessibility details

·         the parish council    website

·         notice boards

·         hard copies can be supplied by the clerk

What we spend and how we spend it

The Annual Return form and report by auditor, final budget, precept, financial standing order and regulations, grants given and received, current contracts awarded, members allowances and expenses

·         the parish council    website

·         hard copies can be supplied by the clerk

What our priorities are and how we are doing

The Chairman’s Annual Report to the Parish, annual newsletter.

·         the parish council    website

·         hard copies can be supplied by the clerk

·         newsletter delivered to each household.

How we make decisions

Timetable of meetings, agendas and minutes, reports and responses to consultations and planning applications.

 

·         the parish council    website

·         hard copies can be supplied by the clerk

·         Agendas and minutes sent via email upon request

Our policies and procedures

Code of Conduct, Standing Orders, working party terms of reference, Equality and diversity policy, Health and safety policy

Recruitment policies (including current vacancies), Policies and procedures for handling requests for information. Complaints procedures (including those covering requests for information and operating the publication scheme). Policy Documents

·         the parish council    website

·         hard copies can be supplied by the clerk

 

Lists and Registers

Asset Register, Register of members’ interests

·         the parish council    website

·         hard copies can be supplied by the clerk

The Services we offer

The parish council is responsible for the seating by the pond and Combe View, Grass cutting at Combe View, The Batch and the verge from Mendip Villas to Leamon Cottage.  The maintenance of the unique pump by the pond.

·         the parish council    website

·         further information can be supplied by the clerk

 

 

Contact details:

 

Jane Griffiths,

Clerk to the Parish Council

 

The Old Mill, Mill Lane, Compton Martin, Bristol, BS40 6NA,

 

Tel: 01761 221702 –

 

Email: cmpc_clerk@yahoo.com

 

Compton Martin Parish Council Website: www.comptonmartinparishcouncil.org.uk

 

Working in the School Room each Tuesday – 9.30 – 12 noon