Schedule of Payments
10 April 2017
April 26 2017
April 26 2017 Annual Parish Meeting
May 8 2017 Annual Parish Council Meeting
May 15 2017
June 12 2017
10 July 2017
11 September 2017
9 October 2017
13 November 2017
11 December 2017
8 January 2018
9 February 2018
9 March 2018
9 March 2018


HELD ON 12 MARCH 2018 AT 7.00 P.M.



Councillor R Chapman (RCh)

Councillor C Craig (CC) (Vice Chairman)

Councillor J Halling-Brown (JHB)

Councillor K Moore (KM)

Councillor E Taylor (ET)

Councillor P Shipman (PS)

Clerk Jane Griffiths

District Councillor Victor Pritchard (VP)

10 Members of the Public


 1.         To receive and accept apologies for absence

·         Councillor A Jurkiw

Councillor Shipman was delayed.

The meeting started without Councillor Chapman


Chris Craig, Vice Chairman, agreed to Chair the meeting in the absence of Councillor Jurkiw and signed the Declaration of Office.


2.         Receive comments from the public

            Comments received concerned:

·         Street Furniture – green box mounted on pavement

·         Advertising banners

·         Poo Bags left in hedges

·         Update on the collapsed drain by the Blue Bowl


3.         Receive declarations of interest in the agenda

            Declarations of interest were received from:

    • CC       – Item 5.1.2
    • JHB     – Item 11.2.1

4.         To approve and sign the minutes of the previous meetings

·         It was proposed and seconded that the minutes of 12 February 2018 be approved and signed.  All in favour


5.         1.         Correspondence and Information              

·         Parish Precept Requirements for 2018/19

o   The Clerk confirmed that the Parish Precept for 2018/19 had been accepted.


Councillor Shipman arrived for the meeting.




·         Update from District Councillor Pritchard regarding parking for Firework Event, Compton Martin.

·         B&NES Licencing Officer wishes to arrange a further meeting with the owners of the Ring O Bells. 




2.   Confirm the following payments and signing of cheques:


·         It was proposed and seconded that the following payments be made:



Cheque No or Standing Order

Cheque signed by





VAT Reclaim

Payee and Description







Mrs E Griffiths Clerk’s Salary – March  2018












Village Hall Fees April 17 – March 18






School Room Fees Jan – Mar 28






PC World – Purchase of new A3 printer






Ink Cartridge






Cream Copier Paper


6.         Community Empowerment Fund

·         To receive an update on the Community Funding Application for £260 from B&NES, and to receive an update on Herringbone Wall Project.

KM confirmed the funding from B&NES had been received.  Arrangements were now being made to refurbish the herringbone wall and bank.  In the first instance a meeting had taken place with Highways and Mr Havard.  Further information will be made available during the forthcoming weeks.  Invitations to volunteers will be sent mid/end May.


7.         Transparency Fund

·         To receive an update on the Transparency Fund to assist with the purchase of a new parish council printer/scanner purchased in February 2018.

The Clerk was please to confirm the application to the Transparency Fund had been successful and £96.30 had been deposited into the Parish Council Bank Account to go towards the purchase of the new printer/scanner.


8.         Annual Parish Meeting – 25 April 2018 – 7.00 p.m. – Compton Martin Village Hall

·         To agree format for the Annual Parish Meeting.

A draft agenda was distributed to councillors, for further thought.  This item to be placed on the agenda for April for further discussion.  The Clerk will write to guest speakers.


9.         Annual Footpath Walk

·         To agree dates for the Annual Footpath Walk

It was confirmed that the Annual Footpath Walk will take place on the 16th June.  The Village Hall was booked.  There will be no changes to the format from last year.  A meeting will take place with Walk Leaders shortly.  ET was pleased to confirm that blockages on footpaths in Compton Woods had now been cleared by the landowner.


Councillor Chapman arrived for the meeting


10        Town & Parish Councils Information Session on Joint Spatial Plan, B&NES Local Plan and HELAA – 6th March 2018

·         To receive a report back from ET/AJ who attended the above Information Session

ET reported back on the above meeting she attended with AJ.  Her full report attached to these minutes.


11.       Planning Applications

1.         To consider and comment on the following B&NES Planning Decisions received:


1.      17/05748/FUL – Mr Peter Wood, Fairash Poultry Farm, Conversion and part demolition of redundant poultry sheds to form 2 no live-work dwellings and associated access and landscaping works (Resubmission) - PENDING

2.      18/00139/FUL – Bickfield House Farm, Bickfield Lane, Compton Martin - Conversion of 2no barns to holiday lets - PENDING


2.   To receive a report from the Planning Working Party and consider their recommendations regarding the following Planning Applications.


1.      18/00805/FUL – Priors Court, Yew Tree Lane, Compton Martin – Erection of firs floor extension over garage, installation of 2no.front dormers and demolition of rear conservatory to facilitate the conversion of 1no dwelling to 2no dwellings and associated works.  Erection of detached garage.


It was proposed and seconded to support this planning application and to comment on parking and road safety.  (Letter attached to these minutes)  All in favour.



2.      18/00949/LBA – Parsons Hill, Rectory Lane, Compton Martin – Internal and external alterations to replace 2no kitchen windows with powder coated steel frames double glazed windows and French doors.


It was proposed and seconded to support this planning application. (Letter attached to these minutes. All in favour.


3.      17/00075/FUL – Land between Leamon Cottage and Mendip Villas, The Street, Compton Martin.  The erection of 10no dwelling houses, including access on to The Street, 24no of street parking spaces, and associated soft/hard landscaping.  – 10 Revised drawings.

It was proposed and seconded that the Clerk write to the B&NES Case Officer requesting:

·         An extension of time for the Parish Council to respond to the 10 additional drawings

·         Whether B&NES intends to re-inform interested parties of the additional drawings, particularly as it was clearly stated on the B&NES website that the consultation period was once again open for comments.

All in favour


12.       To receive Updates from Working Parties


            1. Coombe View and The Batch – No further updates

            2. The Pond – No further updates

            3. Highways   

The Clerk will report a pothole on the boundary of Compton Martin and West Harptree.

4. Broadband Working Party – No further updates


13.       To receive reports from Councillors who have attended outside meetings and dates of future outside meetings.

·         Chew Valley Neighbourhood Plan Meeting – 19 February 2018 - AJ

·         Chew Valley Forum – 26 February 2018 - JG

·         Parish Liaison Meeting – 28 February 2018 – JG


14.       To receive an update from District Councillor Victor Pritchard

The B&NES budget had now been approved and the restructuring of the Council had started with the reduction of 3 corporate directors down to 2. 


VP explained that utility companies are allowed to erect street furniture such as the green box.  Large advertising banners require planning permission, fly posting is not allowed and should be reported via Council Connect.  The dog warden should be contacted regarding poo bags left in hedges.


15.       Future Dates of Meetings

  • Monday 9th April – Parish Council Meeting
  • Wednesday 25th April – ANNUAL PARISH MEETING


 Report from Council Briefing session on Joint Spatial Plan and HELAA (Housing and employment land availability assessment)


Presented by Simone Debear, Richard Daone, Ed Winter and George Blanchard.  Geoff from Place Studio also present and will chair Q and A.
Place Studio consulted on our CVNP and BANES have involved them again.  They congratulated us again on the CVNP.  They underlined that the Council are giving parishes the chance to be part of the shared joint enterprise, or let BANES do whatever they want.
Joint Spatial Plan:
Any new NP will have to support the final JSP. The JSP will replace the current core strategy and the place making plan.  It will take precedence over the CVNP.
The area that we are involved in relates to the non-strategic development of around 700 dwellings.  Whitchurch and Keynsham will be consulted on the strategic development locations.  
Local Plan:
This plan will deliver the JSP.  It will decide on boundaries and developments etc, for us it will identify and deliver the non-strategic sites. 
This summer there will be further consultations regarding all elements of the plan, in the winter the draft plan will be published for formal consultation, depending on the JSP.
A broad sequential approach will be taken with regards to looking at the spatial distribution options:
  • Brownfield sites first to be considered
  • Greenfield sites - in the south of the district below the greenbelt
  • Sustainable location in the greenbelt of the ‘exceptional circumstance’ exist.
Site allocations will be first set out in the draft plan, but parishes should find out very soon about decisions regarding HELAA sites.


BANES will filter sites.