COMPTON MARTIN PARISH COUNCIL
cmpc_clerk@yahoo.com
Schedule of Payments
8 April 2019
24 April 2019 - Annual Parish Meeting
13 May 2019 - Annual Parish Council Meeting
10 June 2019
8 July 2019
9 September 2019
14 October 2019
11 November 2019
9 December 2019
13 January 2020
10 February 2020
9 March 2020
9 March 2020

DRAFT
MINUTES OF COMPTON MARTIN PARISH COUNCIL MEETING

HELD ON 9 MARCH 2020 AT 7.00 P.M.

IN COMPTON MARTIN VILLAGE HALL

 

Present

Councillor C Craig (CC) – Chairman

Councillor J Halling-Brown – (JHB)

Councillor L Livingstone – (LL)

Councillor P Shipman – (PS) – Vice Chairman

Councillor J Thomas – (JT)

Councillor P Walton – (PT)

 

District Councillor Victor Pritchard

Clerk Jane Griffiths

3 Members of the Public

 

1.         To receive and accept apologies for absence

·         Councillor T Maggs – precautionary measures due to Coronavirus implications

2.         Receive comments from the public

Comments were received regarding

·         Parking issues in Mendip Villas

·         Mendip Orchard Development

3.         Receive declarations of interest in the agenda

·         None

4.         To approve and sign the minutes of the previous meetings

It was proposed and seconded that the minutes of the 10th February 2020 be approved and signed.  All in favour.

 

5.         Correspondence/Emails/Payments

·         Update on information received from Public Health England re Coronavirus.

The Clerk updated the meeting information received from Public Health England.

 

It was proposed and seconded that the following cheques be approved and signed.  All in favour

Date

Cheque No or Standing Order

Cheque signed by

Total

Amount

£

VAT Reclaim

Payee and Description

09.03.20

 

001206

CC/JHB

540.13

Nil

Mrs E Griffiths Clerk’s Salary – March 2020

09.03.20

001207

CC/JHB

124.60

Nil

HMRC – PAYE – Jan-Mar 2020

09.03.20

001208

CC/JHB

301.50

Nil

Hire Charge Village Hall 2019/20

 

 

6.         Parish Councillor Vacancy

·         To receive an update on the parish councillor vacancy arising in April 2020

Councillor Halling-Brown’s final meeting will be Monday April 6th. At that point the Clerk will inform B&NES of her resignation and the process of advertising the vacancy will commence.

 

7.         To receive Updates from Working Parties

1. To review the

·         Working Party structures and to confirm the appointment of members.

It was proposed and seconded that some amendments be made immediately and further amendments will take place when the councillor vacancy has been filled.

 

·         To consider introducing an extra paragraph to the terms of reference for each working party confirming the parish council’s declaration of a Climate Emergency for confirmation at the Annual Parish Council Meeting in May 2020.

It was proposed and seconded that the following paragraph be placed on all Working Party Terms of Reference.

Compton Martin PC declared a climate emergency in October 2019. As part of this all relevant Parish Council activities should seek to minimise their carbon footprint and work towards an overall improvement in the state of local biodiversity.

            All in favour

 

2. The Pond, including the Pump, Coombe View and The Batch

 

a)      To receive an update regarding the grass cutting arrangements.

It was proposed and seconded that the Parish Council change their contractor for grassing cutting.  The Clerk was asked to inform the new contractor and advise the previous contractor that their services were no longer required.  All in favour

 

b)     To receive an update regarding the painting of the Village Pump.

It was reported that funding was in place and the contractor will confirm a date nearer the time.

 

c)      To receive an update on the cutting of the hedge and verge at Leamon Cottage.

Advice is being sought and a meeting has been arranged for the last week in March.  The Clerk to place this item on the agenda for the April meeting.

 

 

2. The Pond, including the Pump, Coombe View and The Batch

 

d)     To receive an update regarding the treeworks at Coombe View.

Both trees have now been felled.  Prior to the treeworks, 4 bat boxes were placed in the village. As part of the conditions of the Natural England Wildlife Licence, the bat boxes will be monitored in 2021.  A report of action taken under the Licence will now be submitted to Natural England. No bats were found in the weeping Ash, although there was an active bee colony.  The bees were taken away from the village.   An invoice from Country Contracts covering the cost of the bat surveys, licence and monitoring of the tree removal plus 4 bat boxes had been received.

 

The common Ash was significantly affected by Ash dieback and work on the weeping Ash took longer to fell than expected due to the requirement to check for the presence of bats.  An invoice from MTL had been received which did not reflect the reduction promised for felling both trees at the same time.  Councillors agreed an initial payment reflecting the reduction be made.  PS will discuss the payment with MTL and explain the decision with a view to reporting back at the April meeting.  Should MTL with to make a case for the extra work this will be considered at the April meeting.  In the meantime MTL will also make good the fencing which had been damaged. 

 

It was confirmed that the bench on Coombe View was in urgent need of replacement and will be removed until discussed at the April meeting.

 

The tree stumps will be ground out and as per the agreed separate quotation.  It was agreed to delay the replanting of the trees until the autumn of 2020.

 

It was proposed and seconded that the following payments be made:  All in favour

 

Date

Cheque No or Standing Order

Cheque signed by

Total

Amount

£

VAT Reclaim

Payee and Description

09.03.20

 

001209

CC/JHB

919.20

153.20

Country Contracts – Bat Survey, Licence and monitoring tree removal

09.03.20

001210

CC/JHB

4170.00

695.00

MTL Group Limited – Felling the weeping and common Ash on Coombe View, Compton Martin

 

 

3. Highways  

·         Receive an update

B&NES have responded to reports of serious potholes and also have been working on the drainage issues at the bottom of Highfield Lane.

Serious complaints regarding the development at Mendip Orchard have been received.  It was proposed and seconded that a letter be sent once again to B&NES Enforcement Department, with copies to Victor Pritchard and Lisa Bartlett detailing the issues. Victor Pritchard will discuss with the Enforcement Officer dealing with this case. All in favour.  Letter attached to these minutes.

           

4. Climate Emergency

·         To receive an update on progress of the newly formed Working Party

It was proposed and seconded that the Working Party should be renamed Climate and Nature Emergency.  All in favour

                       

The outcome of the Workshop held in early February has resulted in some extra people wishing to be involved.  It was therefore proposed that the Parish Council increase the numbers of people on the working party to 15, including three parish councillors.  All in favour. 

 

The Clerk will change the Terms of Reference to reflect the change of name and the numbers of people on the working party.

 

Documents had been circulated to all those people on the Climate Emergency email list.  It had been agreed in principle that there will be a cross valley initiative.

 

8.         Planning Applications

1.  To consider and comment on the following B&NES Planning Decisions received:

     

2.   To receive a report from the Planning Working Party and consider their recommendations regarding the following Planning Applications.

·         20/00747/TCA Tree Works Notification in Conservation Area – Streamside, Mill Lane, Compton Martin.  Reduce back selected branches of Eucalyptus, Hazel and Maple.

Applicant – Edward Mann.

It was proposed and seconded that the Parish Council support this application.  All in favour.

 

 

 

8.         Planning Applications (Continued)

2.   To receive a report from the Planning Working Party and consider their recommendations regarding the following Planning Applications (Continued).

 

·         20/00801/FUL – Chew Valley Hire Woodwick Farm.  Replacement of self-contained dwelling and extension of existing office unit following the demolition of a residential mobile home and stables.

Applicant Mr H Wilson

It was proposed and seconded that the Parish Council object to this planning application and comment.  Letter attached to these minutes.

 

9.         CIL Payments

 

·         It was proposed and seconded that the Parish Council was supportive of CVNP CIL money being spent on Climate and Emergency projects in the Chew Valley as a priority.  All in favour.

It was also re-confirmed that getting clarity from BANES about whether they will sign up to the MoU before the Annual Parish Meeting was essential for ongoing support for the principle of the CVNP '10% CIL pot'.

Victor Pritchard confirmed that arrangements for Ward Councillors to meet with Maria Lucas to discuss this issue were currently being made.

 

10.       Parish Council Airport Association

 

a)         Ratification of the recent decision to refuse the planning application for the Airport Expansion is to be dealt with on the 18 March and the next PCAA Meeting will take place on the 19th March.

 

11.       April 2020 Parish Council Meeting and Annual Parish Meeting

 

·         Confirm dates for parish council meetings for 2020/21 and the date of the Annual Parish Meeting – Wednesday 29th April.

The dates for the 2020/21 meetings were agreed and it was proposed and seconded to change the start date of meetings to 7.15 p.m.  All in favour

 

12.       Annual Footpath Walk

 

·         To confirm a date and arrangements for the 2020 Annual Footpath Walk and as agreed to incorporate the Great British Spring Clean.

This matter to be dealt with at the April meeting.

 

 

13.       To receive reports from Councillors/Clerk who have attended outside meetings and dates of future outside meetings.

 

·         12 February 2020 – Skills for Chairmen - Coalpit Heath

·         24 February 2020 – Chew Valley Area Forum

Future Meetings

·         14 March 2020 – Keynsham Climate Change and Environment Showcase

·         31 March 2020 - Parish Liaison meeting – JG – Meet the Planners from 5.30 p.m.

 

14.       To receive an update from District Councillor Victor Pritchard

 

Whilst the issue of Coronavirus is serious and requires our full attention, it is - in the UK, at least still under control and, with your help, we can work to keep it that way.

B&NES would also like to reassure you that despite what is being reported in the media, the vast majority of people who have sadly died after contracting Coronavirus have been elderly or were living with a pre-existing, underlying health condition.  

For most healthy people, Coronavirus is not life-threatening and we would encourage you all to share that message with friends, family and patients who approach with concerns.

 

15.       Future Dates of Parish Council Meetings

 

o   6 April 2020 – Parish Council Meeting – THE SCHOOL ROOM, 7.15 P.M.

 

o   29 April 2020 – Annual Parish Meeting – THE VILLAGE HALL, 7.15 P.M.