Schedule of Approved Payments
April 11 2016
May 5 2016 Annual Parish Council Meeting
May 9 2016 Annual Parish Meeting
June 13 2016
July 11 2016
July 22 2016
August 24 2016
September 12 2016
October 10 2016
November 14 2016
December 12 2016
January 9 2017
February 13 2017
February 27 2017
March 13 2017
October 10 2016


HELD ON 10 OCTOBER 2016 AT 7.00 P.M.




Councillor R Chapman (RCh)

Councillor C Craig (CC) (Vice Chairman)

Councillor J Halling-Brown (JHB)

Councillor A Jurkiw (AJ) (Vice Chairman)

Councillor Dr AA Palmer (AAP) (Chairman)

Councillor E Taylor (ET)

Councillor K Moore (KM)


District Councillor V Pritchard

Jane Griffiths – Clerk


10 members of the public


1.         To receive and accept apologies for absence

·         All Councillors Present

2.         Receive comments from the public

·         No comments were received from members of the public

3.         Receive declarations of interest in the agenda

·         There were no declarations of interest

4.         To approve and sign the minutes of the previous meetings

·         12th September 2016

There being no changes suggested by councillors to the minutes requested it was proposed and seconded that the minutes be approved and signed.


5.         Clerk’s Report

            1.         Finance

To receive the Finance Working Party notes of the September meeting and attachments circulated to all parish councillors and to consider the recommendations contained therein.



The comments from the Internal Auditor were noted.


The parish council will in future formally minute the precept raised and the grant received from B&NES as separate items.


The Precept received for 2015/16 was £8,960.00

The Grant received from B&NES for 2015/16 was £540

Resulting in a total of £9,500 received for 2016/16


5.         Clerk’s Report (Continued)

            1.         Finance

The parish council will in future ensure the minutes clearly state that the budget is agreed before the precept is set.


Bank Reconciliations have always been carried out using the VT accounting package.  The Clerk will in addition to the above produce bank reconciliations for each month and bring to parish council meetings.


The External Auditor, Grant Thornton, requests that the minutes clearly demonstrate that the Annual Governance state was considered and approved and signed before the accounting statements.


Risk Assessment and Asset Register for 2017/18.  The Finance Working Party reviewed both documents and were able to confirm no change at this time.  It was noted however that at the time of considering the above, the full parish council were still in consultation regarding the telephone kiosk and waiting the results of funding for the fingerpost sign.


The parish council Budget for 2017/18.  The process of budgeting for 2017/18 will now commence.  A draft budget was distributed, and discussions will commence in November 2016.  The Precept for 2017/18 to be considered and agreed in January/February 2017.


Foundation Award.  The Clerk confirmed that the documentation signed by the Chairman at the September meeting had been forwarded to ALCA.


·         Confirmation that the second payment of the Precept has been received.

·         A Receipts and Payments Account to 1st October 2016


            2.         Funding for the Fingerpost Sign at the top of the Wrangle

The Mendip Hills Fund Grants application form the refurbishment of the Fingerpost Sign at the top of The Wrangle.  The Clerk confirmed that the application form was submitted by the deadline of 30 September.


The full cost of the refurbishment of the sign will be £2,430.00 plus VAT.  (VAT to be reclaimed in February/March 2017).  The Mendip Hills Fund Grant has a limit of £2,000.  The parish council will therefore be required to meet the outstanding sum of £430.00.  Should the parish council application for funding not be successful, the project cannot go ahead. 


5.         Clerk’s Report (Continued)

            1.         Finance          

            To confirm the following payments and signing of cheques:

            It was proposed and seconded that the following payments be made.

            All in favour




Cheque No or Standing Order

Cheque signed by




VAT Reclaim

Payee and Description






E Griffiths – Net Salary






Just Projectors – Replacement projector bulb






Viking – Stationery








6.         The Clerk’s Hours

·         The parish council having previously noted that the clerk had been working in excess of her contracted hours had asked the Finance Working Party to undertake research.  As requested, the Clerk has been monitoring her hours worked and confirms the hours average out at approximately 15 hours per week. Currently the Clerk is paid for 10 hours per week.


It was proposed and seconded that the Clerk’s hours be increased by 2.5 hours per week with effect from April 2016. All in favour.


The Clerk achieved CiLCA qualification on 4th July 2016.

·         Currently the Clerk is paid according to the NALC/SLCC 2014-16 National Salary Award at spine point 21 (£10.26 per hour).  The achievement of the professional qualification entitled the clerk to have an upgrade of one spine point.


It was proposed and seconded that the Clerk’s hourly rate be increased to spine point 22 (£10.52 per hour) with effect from 4th July 2016.  All in favour




Cheque No or Standing Order

Cheque signed by




VAT Reclaim

Payee and Description






E Griffiths – Nett Salary Increase and back pay




7.         The Village Pump

The founder of a specialised website, featuring Compton Martin Village Pump, has been contacted and recommended a company specialising in village pumps. Contact has been made and the company would like to visit to assess the work required to repair the pump.  The cost of the initial visit would be £450.00.  The cost of the visit to be reduced should the parish council agree to the work which is recommended. 


It was proposed and seconded that the company be asked to visit Compton Martin with a view to reporting on works required and the costs of such works, with a cost budget of £450.  All in favour. 


8.         The Defibrillator

·         The defibrillator cabinet will be refurbished shortly.  The Clerk was asked to organise the training which has been offered free of charge.  The School Room to be used.


9.         Telephone Kiosk

·         To receive and discuss a report from the Finance Working Party and to discuss a communication from B&NES regarding an order from BT to remove the Phone Box.  Consultation Period to close on the 28 November.


It was confirmed that the BT consultation period for B&NES/Compton Martin Parish Council ends on the 30th November 2016.  Compton Martin Parish Council must respond to B&NES by the 28th November 2016.


It was proposed and seconded that the parish council write to B&NES in response to the consultation confirming that Compton Martin would like to retain the telephone kiosk with a working telephone.  It is likely that this will be the only working telephone kiosk from Bishop Sutton to Blagdon on the main A368. 


The parish council would also like to point out to B&NES that


·         had BT not neglected the telephone kiosk as part of their campaign to remove, perhaps more people might have used the public telephone

·         there is so much dependency on mobile telephones in this day and age and that they are fully charged at all times.  The reception in Compton Martin is not good. 

·         The parish council would however like confirmation from BT that should the decision be taken by BT to remove the telephone, the option to adopt will remain.


9.         Telephone Kiosk

In the meantime the Clerk will look at the Agreement between BT and the parish council should adoption take place and to look at the costs associated with the purchase of the kiosk and the liabilities.  Report back in December after the BT consultation period has ended.  The Clerk was asked to place £800 as a provisional cost into the budget for 2017/18, reflecting the need to check the electrics, repainting, insurance, cleaning and repairing of glass etc. All in favour.


10.       The Amenity Field

·         To consider a letter from Compton Martin Village Hall Committee regarding a request from Compton Martin Gardening Club to plant a small copse in the Amenity Field at the bottom right corner of the field, as viewed from the village hall.


The Finance Working Party confirmed that the proposal from the Village Hall conflicts with Clause 3.1 of the lease and therefore the parish council was unable to agree to the proposal of a copse.  It was proposed and seconded that the Clerk write a letter to the Village Hall Committee.  All in favour.


11.       Chew Valley Neighbourhood Plan

The Plan was now with the Inspector who had made some comments with a view to tightening up some of the policies.  These comments were being addressed.  The Chew Valley Neighbourhood Plan had been shortlisted for the NALC Star Councils 2016 Awards for the Local Council Outstanding Project of the Year Award. 


12.       Compton Martin Footpath Walk

·         It was agreed that the Compton Martin Footpath Walk will take place in March 2017.


13.       Planning Applications


1    To consider and comment on the following B&NES Planning Decisions received:


16/03572/FUL – Mr J Shallcross – High View – Planning Application to be considered by the Development Management Committee at its meeting to be held on 19th October 2016


Appeal APP/FO114/C/16/3150371 and 3150372 – Land at Meadow Combe, Rectory Lane.  Appeals dismissed.


2.   To receive a report from the Planning Working Party and consider their recommendations regarding the following Planning Applications


    1. 16/04534/TCA – Mr and Mrs D Hewitt – Tree Works to Ash, Alder and Beech

A visit of the property had taken place and it was clear that the trees in question had outgrown the site.  It was proposed and seconded that the parish council support this application.  All in favour. 


    1. 16/04335/FUL – Mr M C Durbin – Erection of an above ground steel slurry store

It was proposed and seconded that the parish council support this application lessening of the environmental impact, is supported by Bristol Water.  It was noted that there was a possible need for the diversion of a footpath, which the parish council would support.  All in favour. 


    1. 16/04588/FUL – Mr R Danbury – Demolition of existing single storey extension and porch and erection of a two storey extension.

The plans are of a good quality design, sympathetic to existing properties in the

locality.  A modest sized extension with no obvious impact on the amenity of neighbours, it would be helpful to have had measurements on the plans.  It was

proposed and seconded that the parish council support this application.  All in favour


    1. 16/04570/FUL – Mr G Allen - Lake View, The Wrangle – Erection of Front and Rear Extensions

The parish council agreed that this application involves a significant increase to the size of the property, which is outside of the housing boundary.  It was difficult to assess the impact on the AONB due to lack of detail of measurement and materials.  The large number of extensions which had taken place on this site was noted as was the comment on the B&NES website from a neighbour.  The parish council agree that the site is difficult to manoeuvre in and out, which could be a problem whilst building takes place.  The parish council would ask B&NES to look at the impact on important views and sight lines of views.  It is not known what pre-application advice was given but feel the information given to assess this application was insufficient.  It was proposed and seconded that the parish council comment only on this application.  All in favour.


13.       Planning Applications (Continued)


    1. 16/04728/FUL – Mr and Mrs M Leonard - Parsons Hill House, Rectory Lane – Replacement of the pergola with open fronted garden room.


Parsons Hill House is in the conservation area, AONB and is adjacent to both Grade I and Grade II listed buildings.  It is felt the juniper green sheeting proposed for the garage is inappropriate and not in keeping with the area.  The use of clay roman tiles for both the garden room and the garage would be more appropriate.  The proposed chimney is likely to have an impact on neighbours in Christmas House, as well as what appears to be a window in the north elevation of the garden room, which looks out on to Christmas House.  The parish council would ask B&NES to consider the impact on the amenity of neighbours. It was proposed and seconded that the parish council object to this application.  All in favour.


14.       To receive Updates from Working Parties


            1. Combe View and The Batch

                        Nothing further to report.


2. The Pond

The Pond working party feel the pond is relatively stable at the moment and therefore it is unnecessary to have a further cut of the weed this year.  This will be reviewed in spring 2017.  The Working Party think it is appropriate to place two cuts in the budget for 2017/18, allowing for changes to take place.


3. Highways

Overgrown vegetation in Mendip Villas had been reported to the Highways Team.  A hedge cut had previously taken place. The working party will be arranging a meeting with the Highways Inspector and will report back in November.


4. Broadband Working Party

Compton Martin is included in the tendering process for the phase 2 roll out of SuperFast Broadband. The outcome of this process is expected to be known before the end of the year


15.       To receive reports from Councillors who have attended outside meetings and dates of future outside meetings.

·         ALCA Area Group Meeting – 14 September 2016

·         ALCA AGM – Saturday 8 October 2016

·         Parish Liaison Meeting – 12 October 2016

·         Local Flood Reps Event – 31 October 2016

·         Chew Valley Area Forum – 29 September 2016


16.       To receive an update from District Councillor Victor Pritchard

·         Changes to the Waste Collection for 2017


17.       Future Dates of Meetings


14 November 2016 – 7.00 p.m. in the Village Hall

12 December 2016 – 7.00 p.m. in the Village Hall