Schedule of Payments
20 April 2020
11 May 2020
8 June 2020
13 July 2020
14 September 2020
12 October 2020
9 November 2020
14 December 2020
11 January 2021
8 February 2021
8 March 2021
8 February 2021





Councillor C Craig (CC) – Chairman

Councillor T Maggs – (TM) –Vice Chairman

Councillor P Shipman – (PS) – Vice Chairman

Councillor J Thomas – (JT)

Councillor P Walton – (PW)

Joined as Councillors at Agenda Item 7

Councillor B Freeman (BF)

Councillor S Wood (SW


District Councillor Victor Pritchard (VP)

Clerk: Jane Griffiths

Trainee Clerk: Vesela Ilieva

4 members of the public


The Chairman opened the meeting by confirming The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 (“the 2020 Regulations”) came into force on the 4 April 2020.


The 2020 Regulations enable parish councils to hold remote meetings (including by video and telephone conferencing for a specified period until May 2021)


Compton Martin Parish Council will be using ZOOM.


1.         To receive and accept apologies for absence


·         All Councillors were present  


2.         Receive declarations of interest in the agenda


·         No declarations were received


3.         To consider items put forward by members of the public


·         No items were put forward by members of the public


4.         To approve the minutes of the previous meetings


            It was proposed and seconded that the minutes of the 11 January 2021 be approved and signed.  All in favour.


5.         To receive an update on the Councillor Vacancy advertised in December 2020 and an update on the vacancy which has occurred due to the resignation of Councillor Halling-Brown in January 2021.

·         Councillor Halling-Brown resigned with immediate effect after the 11th January Parish Council Meeting.  B&NES were notified and an official notice was posted on the notice board.  Confirmation was received by the Monitoring Officer that there were no requested for an election to fill the current vacancy in Compton Martin Parish Council, allowing the Parish Council to go ahead with the co-option procedure at its earliest opportunity.


6.         To receive an update on nominations to fill the current two parish councillor vacancies and agree the appointments.

·         The Chairman confirmed that applications had been received from Bradley Freeman and Simon Wood.  Bradley Freeman had recently moved to Compton Martin, and Simon Wood had been a councillor in the past.  Both had had discussions with the Chairman regarding the vacancies, and he was therefore pleased to propose that both candidates be co-opted on to the parish council.  This motion was seconded.  All in favour.


7.         New Parish Councillor(s) to sign their Acceptance of Office and agree their new responsibilities.

·         Both applicants signed the Acceptance of Office and joined the meeting, both were interested in joining the Highways Team, and further discussions will take place.  The Clerk to place this item on the agenda for the March meeting.


8.         To receive an update on the Ring O Bells Compton Martin as an Asset of Community Value.

·         Compton Martin Parish Council had been successful in nominating the Ring O Bells, Compton Martin as an Asset of Community Value. 


9.         To receive an update on correspondence sent and response received from the Mendip Farmers Hunt.  To consider further action if necessary.

·         The Clerk confirmed a letter had been sent by recorded delivery as requested to the Mendip Farmers Hunt.  No response had been received.  It was therefore proposed and seconded that the Parish Council write again, and posted by recorded delivery, informing the Mendip Farmers Hunt that they are banned from any land that Compton Martin Parish Council has a responsibility for.  The Amenity Field, The Batch, The Pond, Coombe View.


10.       To receive an update on the transfer of banking facilities from NatWest to Unity Trust Bank.

·         The Clerk reported that the decision to transfer banking facilities to Unity Trust Bank were in its final stages.  As previously agreed the majority of funds will be transferred to Unity Bank but keep the NatWest account open until the financial year end.


11.       Finance and Payments


1.         To receive confirmation that Bank Reconciliations covering April – January 2021 have been signed.

·         The Clerk was still awaiting the NatWest bank statement for January 2021, and therefore was unable to complete the bank reconciliation for January 2021.


2.         To agree the following payments for February 2021


·         It was proposed and seconded that the following payments be approved and paid.  All in favour.



Cheque No

Cheque signed by




VAT Reclaim

Payee and Description






V. Ilieva – Feb Trainee Clerk Salary






ALCA – Training for Trainee Clerk






Mrs E Griffiths – Feb Clerk Salary






Zoom Monthly Fee






Viking Direct – Stationery for Trainee Clerk and Ink Cartridge



12.       To receive an update on the possible formation of a Community Speedwatch Scheme for Compton Martin.


·         Unfortunately a re-scheduled meeting had to be cancelled.  This will be re-arranged in the forthcoming week.


13.       To receive further updates regarding:


  1. The Climate and Nature Emergency Working Party


·         A meeting of the working party will take place on the 9 February.  Some of the item for discussion will cover planning a lockdown compliant community activity, such as Welcome to Spring/Easter decorate Your House Village walk possibly incorporating the Annual Footpath Walk.  


  1. The Coronavirus Support Network in Compton Martin

·         This continues to be operating well.  The Volunteer list has been updated.  Bradley Freeman has agreed to be the representative for Mendip Orchard.


  1. Parish Council Airport Association (PCAA)

·         An impact statement had been circulated to all parish councillors.  It was proposed and seconded that this is submitted on behalf of Compton Martin to the public inquiry planning appeal.  This impact statement will be included in the evidence that the PCAA will submit to the inquiry.  The inquiry takes place in July 2021 but the evidence has to be submitted prior to the 22nd February 2021.  All in favour.

The Clerk was asked to send a note to parishioners ensuring they are aware that personal statements can also be sent.


  1. Highways

·         This item to be placed on the agenda for the March meeting.


  1. 2021 Annual Footpath Walk

·         A report on the Annual Footpath Walk had been circulated to all parish councillors.  Preliminary discussions have taken place with the Climate and Emergency Working party about combining the Annual Footpath Walk with a Welcome to Spring/Easter decorate your House Village Walk.  It was proposed and seconded that councillors agreed in principle to proceed with this idea and to combine members from the Climate and Nature Emergency Working Party and the Annual Footpath Walk Working party to discuss further.  All in favour.  This item to be placed on the agenda for the March meeting.


  1. To receive an update regarding the painting of the Village Pump

·         This item is ongoing and the expectation is that the pump will be painted by March 2021.


  1. To receive an update regarding the Coombe View Project

A meeting had taken place with Kim Johns to discuss this project.  A sketch of the draft proposal and details of the proposed species of tree were circulated to all councillors.  In view of the Parish Council’s legal obligation to replant the trees timing is critical.  It was proposed and seconded that crab apple trees be planted.  These trees are very attractive, not too large and good for wildlife.  This is a staged project, with the planting of trees as a first stage.  All in favour.


14.       To receive an update regarding the hedge and bank at Mendip Orchard

To receive an update regarding the hedge and bank at Mendip Orchard and to consider any response which may have been received from Lisa Bartlett, B&NES regarding this matter.

·         A response to the Parish Council’s correspondence had not been received at the time of the meeting. This item to be placed on the agenda for the March meeting.


15.       To consider and comment on the following B&NES Planning Decisions received:

1.      20/03304/FUL – Mr P Durbin, Bickfield Farm, Bickfield Lane – erection of an agricultural building to form a milking parlour complex with associated works. PENDING

2.      20.03305/FUL – Mr P Durbin, Bickfield Farm – erection of an agricultural building to be used as a collecting yard with associated works.  PENDING

3.      20/03264/FUL – Mr P Durbin, Bickfield Farm, erection of an agricultural building to be used as a calving yard with associated works. PENDING


A query had been raised as to the length of time it was taking to resolve the above three planning applications.  VP had spoken with the Case Officer who confirmed that further information was required.


4.      20/04311/FUL – Orchard Lodge, Highfield Lane, Compton Martin.  Erection of a ground level swimming pool (outdoor and open air) and open sided pool house in the garden.  PENDING

5.      20/03113/LBA – The Willows, Bickfield Lane, Compton Martin, Bristol – External Works comprising the replacement of windows, front door and patio doors. CONSENT

6.      20/04151/FUL – Greenacres Farm, Bristol Road, Compton Martin.  Erection of a building for a garage and an annexe following removal of stables.  (Resubmission) PENDING

7.      20/04754/FUL – Laurel Cottage, The Coombe, Compton Martin – Enlargement of existing garage and erection of reinforced concrete platform over garage, with the possibility of adding a temporary Shepherd’s Hut structure on top.  Mr J Hill.

8.      20/04854/FUL – Greenacres Poultry Farm, Erection of an agricultural workers dwelling.  Mr T Wood.


16.                   To receive a report from the Planning Working Party and consider their recommendations regarding the following Planning Applications.


1.      20/04958/FUL – Denham, Yew Tree Lane, Compton Martin – Erection of a single storey rear extension to single family dwellinghouse. Mr and Mrs Robert Shore. N.B – EXTENSION OF TIME GRANTED


·         It was proposed and seconded that the Parish Council support the above planning application with comments.  The letter to B&NES is attached to these minutes.


2.      20/04960/FUL – Coombe Lea, The Street, Compton Martin – Addition of first floor to existing bungalow – Luke Woolfenden. N.B – EXTENSION OF TIME GRANTED


·         It was proposed and seconded that the Parish Council support the above planning application with comments.  The letter to B&NES is attached to these minutes.


3.      21/00192/TCA – Combe Farm, The Coombe, Compton Martin – Silver Birch T1 – Fell to ground, T2 – fell to ground level mature Silver Birch, T3 reduce overextended limb overhanging the neighbours garden by approximately 1 meter to help lessen wind loading.


·         It was proposed and seconded that the Parish Council object to the above planning application and comment that whilst the Parish Council accepts the need to fell T1 & T2 it is felt there needs to be a replanting plan to replace these two trees with appropriate alternatives. There are no issue with the proposed management of T3.  The letter to B&NES is attached to these minutes.


17.       Planning Application Received – to be considered at the March 8th Parish Council Meeting – Extension of Time Granted


1.      20/00355/FUL – Erection of a single storey side extension and installation of 2no Velux to garage roof.  Mr and Mrs S Mabey.

·         This item will be placed on the agenda for the March meeting.



18.       Local Plan Core Strategy and Placemaking Plan – Partial Update


1.      Policy Focus – Housing Supply (PW)

2.      Policy Focus–Climate Emergency/Zero Carbon Buildings/Renewable Energy (JT)


Detailed reports on the above Policy Focus webinars had been circulated to all councillors.  A new Housing and Economic Land Availability Assessment (HELAA) map had been published by B&NES and showed that four further sites had been put forward in Compton Martin.  It was noted that anyone can put sites forward for any piece of land. It does not mean that they will be built on. Further information is being sought regarding this matter.


19.       Bath & North East Somerset Area Group of the Avon Local Councils Association

·         Both the Clerk and Trainee Clerk had attended this remote meeting.  As a result there are two main points to bring to the Parish Council. 


There is still a vacancy for a Parish Council Representative for the Mendip Hills AONB. 

Lobby Day – 2nd February 2021.  Due to Covid-19 restrictions and MPs being busy most have agreed to hold a virtual meeting with the members from their relevant communities on alternative days in the future to discuss.  Unfortunately Jacob Rees Mogg is too busy to meet with members of B&NES ALCA.  In view of this the Chairman of the ALCA group will collate any lobbying matter sand will pass them on to one of the other ALCA group Regional Chairs for them to take forward to their MP’s.  Individual Parish Councils can contact their MP with suggestions.


One suggestions discussed at the B&NES ALCA meeting was the extension of the Remote (electronic) meetings for local councils after 31st May 2021.


It was proposed and seconded that the Clerk write to Jacob Rees Mogg to this effect. All in favour.


20. Update from District Councillor Victor Pritchard

Chew Valley Recreational Trail to go ahead at an increased cost of £1.5 million.

The Council budget has gone through the scrutiny Process.


21. Date of the next Parish Council Meeting

·         All meetings to be held remotely until further notice.

                        8 March 2021 


                        Dates for April 2021/2022