COMPTON MARTIN PARISH COUNCIL
cmpc_clerk@yahoo.com
Schedule of Payments
10 April 2017
April 26 2017
April 26 2017 Annual Parish Meeting
May 8 2017 Annual Parish Council Meeting
May 15 2017
June 12 2017
10 July 2017
11 September 2017
9 October 2017
13 November 2017
11 December 2017
8 January 2018
9 February 2018
9 March 2018
May 8 2017 Annual Parish Council Meeting

MINUTES OF COMPTON MARTIN PARISH COUNCIL

ANNUAL PARISH COUNCIL MEETING

HELD ON 8 MAY 2017 AT 7.00 P.M.

IN COMPTON MARTIN VILLAGE HALL

Present

Councillor R Chapman (RCh)

Councillor C Craig (CC)

Councillor J Halling-Brown (JHB)

Councillor A Jurkiw (AJ)

Councillor K Moore (KM)

Councillor Dr AA Palmer (AAP)

Councillor E Taylor (ET)

 

1.         Election of Officers:

            1.         Chairman

      • To elect the Chairman of the Council

Councillor Palmer asked for nominations for Chairman of Compton Martin Parish Council.

Councillor Jurkiw was proposed and this proposition was seconded.  All in favour.

The Newly Elected Chairman signed the Declaration of Acceptance of Office

 

Councillor Palmer confirmed his retirement from not only the office as Chairman but also from the Parish Council.

 

The Clerk declared a casual vacancy on Compton Martin Parish Council and confirmed she will notify the Electoral Officer.  A statutory notice will be placed on the Parish Council notice board and website which will start the proceedings for recruiting a replacement parish councillor.

 

            Newly elected Chairman to take over the chairmanship of the meeting

                        AJ took the Chair

 

Councillor Jurkiw, on behalf of all Councillors and the Clerk, expressed a huge vote of thanks to Councillor Palmer for his long and valuable service on the Parish Council.

 

            2.         Vice Chairman

      • To elect the Vice Chairman of the Council

It was proposed and seconded that Councillor Craig continue as Vice Chairman.  All in favour. 

The Newly Elected Vice Chairman signed the Declaration of Acceptance of Office

3.         Proper Officer and Responsible Financial Officer (Clerk)

It was proposed and seconded that the Clerk continue as the Proper Officer and Responsible Financial Officer.  All in favour.

4.         Press Representative

It was proposed and seconded that the Clerk continue as the Press Representative.  All in favour.

5.         Procedures Co-ordinator

It was proposed and seconded that Councillor Jurkiw continue as the Procedures Co-ordinator.  All in favour.

6.         Compton Martin Village Hall Representative

It was proposed and seconded that Councillor Halling-Brown take over as the Compton Martin Village Hall Representative.  All in favour.

7.         ALCA Representatives

It was proposed the Chairman/and or Vice Chairman plus the Clerk continue as the ALCA Representative for the Parish Council.

 

2.         To receive and accept apologies for absence

                        All Parish Councillors were present.

 

3.         To receive any declaration of interest (Dpi) in the agenda

                        No declarations of interest were received

 

Public Participation Session

 

The Public Participation Session provides an opportunity for members of the public to raise questions about and comment on items on the agenda.  Time for this session is limited to 10 minutes (three minutes per person)

 

4.         To approve and sign the minutes of the previous meeting

·         26 April 2017 – Parish Council Meeting

·         26 April 2017 – Annual Parish Meeting

It was proposed and seconded that the minutes of the Parish Council Meeting and the Annual Parish Meeting dated 26th April 2017 be approved and signed.  All in favour.

 

5.         To approve and adopt the Standing Orders for Compton Martin Parish Council 

It was proposed and seconded that the Standing Orders for Compton Martin Parish Council be approved and adopted.  All in favour.

 

6.         To approve and adopt the Code of Conduct for Compton Martin Parish Council

It was proposed and seconded that the Code of Conduct for Compton Martin Parish Council be approved and adopted.  All in favour.

 

7.         To approve and adopt the Financial Regulations for Compton Martin Parish Council

It was proposed and seconded that the Financial Regulations for Compton Martin Parish Council be approved and adopted.  All in favour.

 

8.         To appoint an Internal Auditor – IAC Limited

It was proposed and seconded that IAC Limited continue as the Internal Auditor for Compton Martin Parish Council.  All in favour.

 

9.         To review the Working Party structures and to appoint members to serve on the following Working Parties for 2017/18

 

a)         Planning Working Party

It was proposed and seconded that RCh, AJ and ET continue as members of the Planning Working Party.  All in favour.

 

            b)         Highways Working Party

It was proposed and seconded that JHB, ET, and KM continue as members of the Highways Working Party. All in favour.

 

            c)         Pond Working Party

It was proposed and seconded that CC, RCh and JHB continue as members of the Pond Working Party.  

 

            d)         Coombe View/The Batch Working Party

It was proposed and seconded that KM, CC, RCh continue as members of the Coombe View. The Batch Working Party.

 

            e)         Broadband Working Party

It was proposed and seconded that AJ and CC continue as members of the Broadband Working Party.

 

            f)         Footpath Walk Working Party

It was proposed and seconded that ET, CC, JHB and KM continue as members of the Footpath Walk Working Party. 

 

g)         Fracking and Mendip Hills AONB

It was proposed and seconded that CC continue to have a watching brief over Fracking and to continue to keep in touch with Mendip Hills AONB. All in favour.

 

            h)         Chew Valley Neighbourhood Plan and Placemaking

It was proposed and seconded that the Chairman and Vice Chairman will continue to attend meetings and report back to the Parish Council on all matters relating to the Chew Valley Neighbourhood Plan and Placemaking.  All in favour.

 

10        To appoint members, to include the Chairman on the Finance Working Party for 2017/18

It was proposed and seconded that the Chairman, Vice Chairman and JHB continue to be members of the Finance Working Party.  All in favour.    

 

11.       To adopt the following Parish Council Policies for 2017/18.

1.      Data Protection

2.      Equal Opportunities

3.      Freedom of Information

4.      Health and Safety

5.      Protocol on Filming

6.      Grant Policy

7.      Training policy 

It was proposed and seconded that the above Parish Council Policies be adopted for 2017/18.  All in favour.

 

12.       To confirm the Parish Council’s Insurance policy. Hiscox through Came & Company.

 

            It was proposed and seconded that the Parish Council continue to use Hiscox through Came & Company for insurance purposes.  All in favour.

 

13.       To confirm the following payments and signing of cheques:

           

Date

Cheque No or Standing Order

Cheque signed by

Total

Amount

£

VAT Reclaim

Payee and Description

8 May 2017

001090

ET/JHB

361.76

Nil

Came & Company – Parish Council Insurance for 2017/18

 

14.       To adopt the Council Asset Register for 2017/18.

It was proposed and seconded that the Parish Council Asset Register be adopted for 2017/18.  All in favour.

 

15.       To adopt the Council Risk Assessment for 2017/18.

It was proposed and seconded that the Parish Council Risk Assessment be adopted for 2017/18.  All in favour.

 

16.       Draft Minutes

To confirm that the Clerk continues to publish draft minutes of Parish Council Meetings on the website before approval.

It was proposed and seconded that the Clerk should continue to publish draft minutes of Parish Council Meetings on the website before approval.  All in favour.

 

17.       To confirm and agree that future meetings of Compton Martin Parish Council will be held on the second Monday of each month (with the exception of August).

It was proposed and seconded that all scheduled meetings of the Parish Council will take place on the second Monday of each month with the exception of August.  All in favour.

 

18.       To confirm:

    1. The clerk’s salary 2017/18

It was proposed and seconded the Clerk’s salary continue on spine point 22.  All in favour.

    1. The clerk’s hours

It was proposed and seconded that the Clerk’s hours to remain at 12 ½ hours per week.  The Clerk was asked to continue to monitor her hours. All in favour.

    1. The clerk’s Contract of Employment

The Clerk’s Contract of Employment was confirmed.  All in favour.

    1. The Parish Council’s Disciplinary, Dismissal and Grievance Procedure for staff members.

The Parish Council’s Disciplinary, Dismissal and Grievance Procedure for staff members was confirmed.  All in favour.