Schedule of Approved Payments
April 11 2016
May 5 2016 Annual Parish Council Meeting
May 9 2016 Annual Parish Meeting
June 13 2016
July 11 2016
July 22 2016
August 24 2016
September 12 2016
October 10 2016
November 14 2016
December 12 2016
January 9 2017
February 13 2017
February 27 2017
March 13 2017
September 12 2016


HELD ON 12 SEPTEMBER 2016 AT 7.00 P.M.



Councillor R Chapman (RCh)

Councillor C Craig (CC) (Vice Chairman)

Councillor J Halling-Brown (JHB)

Councillor A Jurkiw (AJ) (Vice Chairman)

Councillor Dr AA Palmer (AAP) (Chairman)

Councillor E Taylor (ET)

Councillor K Moore (KM)


District Councillor V Pritchard

Jane Griffiths – Clerk


5 members of the public


1.         To receive and accept apologies for absence

·         All Councillors Present

2.         Receive comments from the public

·         No comments were received from members of the public

3.         Receive declarations of interest in the agenda

·         There were no declarations of interest

4.         To approve and sign the minutes of the previous meetings

·         11 July 2016 –Parish Council Meeting

·         22 July 2016 – Parish Council Meeting

·         24 August 2016 – Parish Council Meeting

There being no changes suggested by councillors to the minutes requested it was proposed and seconded that the minutes be approved and signed.


5.         Clerk’s Report

            1.         Correspondence


                                               i.      To consider a letter from Compton Martin Village Hall Committee regarding a request from Compton Martin Gardening Club to plant a small copse in the Amenity Field at the bottom right corner of the field, as viewed from the village hall, in memory of Pam Pockson.

It was proposed and seconded that the above request be looked at by the Finance Working Party.  The Working Party will look in particular at the lease agreement between the Parish Council and the Village Hall Committee.  Recommendations will be brought to the October meeting for the full parish council to discuss and consider.  All in favour.


To consider an email from Clive Setter regarding the refurbishment of the defibrillator cabinet previously circulated.

It was proposed and seconded that the refurbishment of the defibrillator cabinet should take place at a cost of £150 plus VAT.  The Clerk was instructed to contact Mr. Setter to arrange for the work to be completed.

All in favour


2.         Finance

To confirm the following payments and signing of cheques:

 It was proposed and seconded that the following payments be made.  AAP/JHB were instructed to sign the                cheques on behalf of the Parish Council



Cheque No or Standing Order

Cheque signed by





VAT Reclaim

Payee and Description






E Griffiths – Net Salary






E Griffiths – Net Salary












All Tree Services – Tree Works The Combe and The Batch






Old Chapel Gardening

Grass cutting The Batch and Combe View


To Receive a Payments and Receipts as at 12 September 2016

The Clerk distributed a Payments and Receipts Account as at 12 September 2016 and the budget, actual against forecast as at 12 September 2016.  The Clerk reminded councillors that the council will start to look at the Budget for 2017/18 in October 2016.


6.         The Village Pump

·         To receive an update on the refurbishment of the Village Pump

Phone calls had been made to specialist companies and it was hoped to have more information by the October meeting. 


7.         Telephone Kiosk

·         To receive an update from the Clerk and Councillor Moore regarding the canvassing of opinion since the July Parish Council Meeting on the future of the currently BT owned public telephone kiosk. 

It was confirmed that notices had been placed on notice boards in the village, on the parish council website, Facebook page and emailed to the parish council email list and leaflets were individually distributed to Dunhill and Mendip Villas.


Categories of responses received from parishioners were:

o   BT to continue to be responsible for the telephone kiosk with a working telephone. 

o   Remove the telephone and kiosk

o   The Parish Council to adopt the telephone kiosk and use it as a possible library for books, DVDs, toy swap, defibrillator, excess garden produce, art gallery.


·         To discuss a communication from B&NES regarding an order from BT to remove the Phone Box.  Consultation Period to close on the 28 November.

B&NES had sent a copy of a letter received from BT confirming that the working telephone will be removed from the box at some stage after a consultation period (which closes on the 28th November) unless a good reason can be given for its retention. 


B&NES are seeking the Parish Council’s views on the following options:

1.      Adopt the telephone box

2.      Object to the removal of the telephone box

3.      Support the removal of the telephone box

Clarification regarding the adoption of the telephone kiosk.

The current situation:

·         The working telephone and the telephone kiosk are owned by BT.

·         The telephone kiosk is located on land owned by B&NES.

·         The electricity supplied to the telephone box is paid for by BT.

B&NES confirm that in rural areas covered by Town or Parish Councils the telephone kiosk can only be adopted by a Town or Parish Council.  The Parish Council is therefore allowed to adopt the telephone kiosk in Compton Martin and B&NES, the landowner, have confirmed that if the Parish Council decided to take over the full responsibility for the telephone kiosk from BT they would have no objection.


·         To discuss and agree the next step.


The Finance Working Party were instructed to:


1.      Consider the cost and other implications should the full parish council agree to adopt the telephone kiosk with no working telephone.  Considerations to include:


*  The Official Adoption Agreement between BT and Compton Martin Parish Council to be signed by the Chairman on behalf of Compton Martin Parish Council 

*  The cost of checking the electricity supply 

*  Insurance costs 

*  The cost of refurbishment/painting, taking into account the need for lead paint to be removed in a safe manner.  

*  Ongoing annual costs 

*  Future usage of the space if adopted


2.   Consider and recommend a response to the consultation which must be returned to B&NES by the 25th November, allowing time for B&NES to respond to BT by the 28th November.


The Clerk to place this item on the agenda for the October meeting for the full parish council to discuss and consider the recommendations of the Finance Working Party.


8.         The Local Council Award Scheme – Foundation Level 

It was proposed and seconded that the Chairman sign the Resolution confirming:

    • The parish council documents published online
    • The parish council documents that are in place but not published. 

All in favour 

9.         Chew Valley Neighbourhood Plan

·         To receive an update from the CVNP Representatives for Compton Martin Parish Council. 

Based on the examination beginning in October the following are the timescales:

      Examiner Appointed

      Examination – October 2016

      Publication of the examiner’s report – late October/early November

      Referendum – by January 2017

      Cabinet paper to be written and Plan to be added to the forward plan

      Plan made and brought into force in March/April 2017


10.       Compton Martin Footpath Walk

·         To consider a Parish Footpath Walk and if agreed set up a plan of action 

It was proposed and seconded that a Footpath Walk should take place.  The Highways Team to set up a plan of action.  The Clerk to place this item on the agenda of the October meeting.


11.       Planning Applications

1    To consider and comment on the following B&NES Planning Decisions received:

            1. Mr and Mrs John Reynolds – The Old Rectory, Rectory Lane

16/03096/FUL – Erection of timber garden shed and log store following demolition of existing garden store. PERMIT

2. Mr Tom Wood – Greenacres Farm, Bristol Road. 

16/02783/FUL New access track and widening of existing field access to Greenacres Farm, Bristol Road to serve poultry unit. - PERMIT


2.   To receive a report from the Planning Working Party and consider their recommendations regarding the following Planning Applications        

·         None received at the time of setting the agenda


12.       To receive Updates from Working Parties

            1. Combe View and The Batch

Both Combe View and The Batch had been cut, and were looking extremely good.  The Batch had been left uncut for as long as possible in order to give the wild flowers the best chance of survival as possible. 

 2. The Pond

It was hoped that a second cut of weed which had been budgeted for will not now be needed.  Confirmation at the October meeting. 

3. Highways

Research had taken place regarding the refurbishment of the Fingerpost at the top of the Wrangle.  Possible funding had been found, closing date the end of September.  The Highways Working Party to complete the application form with the assistance of the Finance Working Party and the Clerk.  It was proposed and seconded that the application form should then be submitted.  All in favour. 

Concern had been expressed once again regarding the speed and volume of traffic in Undertown and Yew Tree Lane.  VP confirmed B&NES were not offering any more 20mph limits. 

Concern expressed regarding the repainting of white lines in the village.  The Clerk to write to the Highways Inspector.


4. Broadband Working Party

BT had finally come back with a very large figure for the co-funded solution of £40,624.  Further information regarding the next stage will be received at the end of the year.  The working party will monitor this in the hope that Compton Martin is included in the next stage.  Working party meetings will continue in the meantime.


13.       To receive reports from Councillors who have attended outside meetings and dates of future outside meetings.

·         ALCA Meeting – 19 July 2016 – Extra Meeting

o   The Clerk confirmed she had attended this meeting which was held to discuss and seek views on the current B&NES Parish Charter and the need for it to be updated.

·         ALCA Area Group Meeting – 14 September 2016

·         ALCA AGM – Saturday 8 October 2016           

14.       To receive an update from District Councillor Victor Pritchard

            Report received on

·         Devolution           

15.       Future Dates of Meetings 

10 October 2016 – 7.00 p.m. in the Village Hall

14 November 2016 – 7.00 p.m. in the Village Hall

12 December 2016 – 7.00 p.m. in the Village Hall