COMPTON MARTIN PARISH COUNCIL
cmpc_clerk@yahoo.com
Schedule of Payments
10 April 2017
April 26 2017
April 26 2017 Annual Parish Meeting
May 8 2017 Annual Parish Council Meeting
May 15 2017
June 12 2017
10 July 2017
11 September 2017
9 October 2017
13 November 2017
11 December 2017
8 January 2018
9 February 2018
9 March 2018
9 October 2017


 

MINUTES OF COMPTON MARTIN PARISH COUNCIL MEETING

HELD ON 9 OCTOBER 2017 AT 7.00 P.M.

IN COMPTON MARTIN VILLAGE HALL

 

Present

Councillor R Chapman (RCh)

Councillor C Craig (CC) (Vice Chairman)

Councillor A Jurkiw (AJ) Chairman)

Councillor K Moore (KM)

Councillor P Shipman (PS)

Councillor E Taylor (ET)

Clerk Jane Griffiths

10 Members of the Public

 

10 MINUTE PRESENTATION FROM MENDIP HILLS AONB

Jim Hardcastle gave an overview of the Mendip Hills AONB.

 

1.         To receive and accept apologies for absence

·         Councillor J Halling-Brown (JHB) due to another engagement

 

2.         Welcome Paul Shipman to the Council

·         AJ welcomed Paul Shipman to the Council.  Councillor Shipman signed the Declaration of Acceptance of Office which was countersigned by the Clerk.

 

3.         Receive comments from the public

·         Comments were received regarding the work currently in progress by Bristol Water clearing the stream.

           

4.         Receive declarations of interest in the agenda

·         No declarations of interest were received.

 

5.         To approve and sign the minutes of the previous meetings

·         It was proposed and seconded that the minutes of the 11 September 2017 be approved and signed.  The Chairman abstained as he was not present at the previous meeting. 

 

6.         Information, Correspondence and Finance

·         To Receive Payment and Receipts April 2017 – September 2017

·         To consider the Budget Process for 2018/19 - Will all members consider their budgetary requirements and bring to the November meeting.

            It was proposed and seconded that the following payments be confirmed: 

Date

Cheque No or Standing Order

Cheque signed by

Total

Amount

 

£

VAT Reclaim

Payee and Description

01.10.17

SO

SO

517.51

 

Mrs E Griffiths Clerk’s Salary

11.09.17

001102

CC/ET

275.00

 

Mr P Havard – The Batch/Coombe View Grass Cutting - PAID

 

7.         Compton Martin Parish Council - Training

·         To consider Councillor Training – in-house

The Clerk was asked to circulate possible dates to Councillors.

·         To approve training for the Clerk – Finance and Accounting 20th October 2017

It was proposed and seconded that the Clerk attend the above mentioned course.

 

8.         Traffic Congestion and reducing the number of large vehicles   

·         To consider correspondence received from Blagdon Parish Council concerning local initiatives to assist with traffic congestion and reducing the number of large vehicles.

PS agreed to look into this matter and report back to the Parish Council with his findings. 

 

9.         Community Empowerment Fund

·         To receive and consider the response from B&NES.

The suggestion that the Verge from Dukes Farm to Tinkers Lane, to include the

Herringbone Wall had been put forward to B&NES, and the Clerk was able to confirm that B&NES had accepted this as a viable project.

 

The Highways Team will produce a plan of action for the November meeting.  The Clerk was asked to email B&NES to confirm the Parish Council’s wish to move forward with this project.

 

10.       Chew Valley Neighbourhood Plan

 

·         To receive an update from Councillor Taylor regarding the Meeting on the 18 September regarding CIL payments.    

 

15% of the Community Infrastructure Levy (CIL) goes directly to the individual parish.  A further 10% is available to parishes that have a Neighbourhood Plan in place.    Funding can be spent in a number of ways for the provision, improvement replacement, operation or maintenance of infrastructure.  i.e. New or safer roads, transport facilities, flood defences, education facilities, leisure facilities and open spaces.

 

The Chew Valley Neighbourhood Plan Steering Group requires each parish to reaffirm their approval for the extra 10% to be put into a community fund which would benefit the seven parishes involved in the Chew Valley Neighbourhood Plan, and to nominate a representative for the administration committee.  Dr Axel Palmer has been asked by the Steering Group to act as an independent, non-voting administrator to the CIL Committee, chairing the CIL meetings.

 

The first meeting of the CIL Committee will take place on the 30th October in Compton Martin.

 

It was proposed and seconded that:

 

·         Compton Martin Parish Council reaffirms that the extra 10% be placed into a community fund benefiting all 7 parishes.

·         Dr Axel Palmer to take on the role of independent administrator and Chairman of the CIL Committee.

·         The Chairman or Vice Chairman will attend the first CIL meeting on the 30th October in Compton Martin.

 

All in favour.

 

11.       New Local Plan and Housing and Employment Lane Availability Assessment (HELAA)

·         To consider the draft HELAA sites received at the end of September

B&NES had sent possible sites which have been put forward to consideration by the Planning Authority.  The Clerk was asked to confirm that the site indicated by a black hatched area has not been put forward by Compton Martin Parish Council.

 

·         To consider and approve the Parish Service Provision Survey

The Parish Service Provision Survey had been completed by the Clerk and was approved.  It was agreed that the bus service from Compton Martin to Bristol was extremely poor and that other bus services were on a weekly basis.  The Clerk was asked to emphasise this point.

It was proposed and seconded that this document be emailed to B&NES with the amendments in place.  All in favour.

 

12.       Planning Applications

 

1.         To consider and comment on the following B&NES Planning Decisions received:

·         17/03652/LBA - Combe Farm, The Coombe, Compton Martin.  External alterations for the replacement of windows on a like for like basis.  Mr and Mrs Axel Palmer. CONSENT

 

2.   To receive a report from the Planning Working Party and consider their recommendations regarding the following Planning Applications.

·         17/04129/FUL - Fairash Poultry Farm, Compton Martin Road, West Harptree - Conversion and part demolition of poultry sheds to form 3No dwellings and associated access and landscaping works (Resubmission).

It was proposed and seconded that Compton Martin Parish Council object to this planning application.  A letter to B&NES Planning Services was approved.  (Attached to these minutes)  All in favour. 

 

·         17/03866/FUL – The Blue Bowl, Bristol Road, West Harptree

Erection of 2 polytunnels for horticultural use.

It was proposed and seconded that Compton Martin Parish Council support this

planning application.  A letter to B&NES Planning Services was approved.  (Attached to these minutes)  All in favour

 

13.       To receive Updates from Working Parties

 

            1. Coombe View and The Batch

·         It was unanimously agreed that the Coombe View and The Batch were both looking very good.  At the previous meeting discussion had taken place regarding the need for the railings at the bottom of The Batch and the Pond and the Pump Case were in need of painting.  It was proposed and seconded that the Highways Team apply to the Mendip Hills AONB and Somerset Community Foundation for funding.  All in favour.

 

            2. The Pond

·         The Pond weed had grown, but it was felt it was no more than previous years.  It was therefore proposed and seconded that a further cut of the weed this year was not needed.  The Pond Working party will continue to monitor the situation throughout the winter.  All in favour.

 

            3. Highways  

·         To receive and consider the report covering the meeting with B&NES Highways Department.

The Clerk had met with B&NES Highways Department to discuss the issues which had been raised. 

 

1.      It was confirmed that it was not possible to redirect the Compton Martin finger in any other direction than Compton Martin.

2.      Discussion took place regarding signage and it was agreed that the sign currently there but obscured by foliage will be cleared.  B&NES will investigate a further sign on the other side of the road to ensure the signage is viewed from all angles.

3.      The hedges are in need of cutting and the Parish Council will address this issue with the landowner.

4.      It was suggested that the Parish Council write to North Somerset to request they replace their road signage, or at the very least clean them to make instructions more visible. 

 

It was proposed and seconded that the Clerk chase B&NES regarding the action they proposed and to write to North Somerset.  All in favour.  

 

13.       To receive Updates from Working Parties (Continued)

 

3. Highways

·         To consider and agree recommendations received from the Highways Team regarding overhanging vegetation in Compton Martin and to agree the definition of Overhanging Vegetation.

The Highways team confirmed they had walked through the village and it was very apparent that a number of hedges had been trimmed.  The team will write to the landowners of the hedges which continue to require attention with copies to B&NES.

 

·         To receive an update regarding work on the stream, Undertown Lane by Bristol Water and future work to be done.

The work on the Steam at the bottom of Mill Lane continues.  All agreed it was to a very high standard indeed. The Clerk was asked to write a letter of thanks to Bristol Water with particular thanks to their two contractors.

 

4. Broadband Working Party

·         The Parish Council received an update on Broadband, Truespeed and BT.

 

5.  Defibrillator

·         To consider a request from Ubley Parish Council to consider sharing the cost of a spare battery pack.  Approximate cost £100. 

The Clerk was no further forward with this matter and will place this item on the agenda for November.

 

6. Filming at Bickfield Farm

·         The filming had been completed and the company were now moving off the site.  The Clerk was asked to write a letter of thanks to the Film Company.

 

7. Finance Working Party

·         Bank Reconciliations continue to be produced on a monthly basis and signed off by the Chairman.

 

·         An updated Risk Assessment for 2017/18 had been produced and considered by the Finance Working Party.  Each Councillor received a copy.  It was proposed and seconded that the Parish Council approve this document. All in favour.

 

13.       To receive Updates from Working Parties (Continued)

 

7. Finance Working Party

·         An updated Asset Register for 2017/18 had been produced and considered by the Finance Working Party.  Each Councillor received a copy.  Items were highlighted where changes may take place and there would be a need for a review. It was proposed and seconded that the Parish Council approve this document.  All in favour.

·         Internal Auditor Report and External Auditor Report.

It was confirmed that the Parish Council’s Notice indicating the period for the exercise of public rights commencing on the 1st July and ended 31st July.  The 1st July was a Sunday and therefore a non-working day.  The Parish Council were asked by the auditor to consider the impact of this error.

 

The Parish Council concluded that there was no impact whatsoever on the public rights, and it was proposed and seconded that this conclusion is recorded in the minutes.  All in favour.

 

·         Precept Setting and Budgeting Requirements for 2018/19

This item to be placed on the agenda for November with a view to setting the Precept for 2018/19 at the January 2018 meeting.

 

·         Clerk’s Salary

1.      It was confirmed that the salary scale column point 22 has been increased to £10.379 per hour, and this figure will be used for the 2018/29 budget.

2.      The Standing Order for payment to the Clerk will be cancelled and a cheque will be raised each month.

3.      There is a balance owning to the Clerk which will be repaid in November.

 

It was proposed and seconded that the above three points be approved by the full Parish Council.  All in favour.

 

·         Changes to the General Data Protection Regulations (GDPR) and a new UK Data Protection Act.

The new Data Protection Bill is expected through Parliament in the autumn of 2017 and which when enacted and in force will replace the Data Protection Act 1998 with a new Act based on GDPR.  More details will become available during the autumn of 2017.

 

13.       To receive Updates from Working Parties (Continued)

 

7. Finance Working Party

 

It was therefore proposed and seconded that:

 

1.      The Clerk be appointed as the officer to take on the responsibility of Data Protection Compliance and to keep the Parish Council informed of developments.

2.      The Clerk to keep in touch with ALCA and when training courses arise regarding this item the Clerk to attend.

 

All in favour. 

 

8. Footpaths

·         Reports of a number of trees down along the footpath in The Coombe had been received.  The Clerk was asked to speak with the landowner before discussing with the B&NES PROW Officer.

·         It was proposed and seconded that the Footpath Walk be repeated in 2018 and costings for this event be placed in the budget for 2018/19.

 

14.       To receive reports from Councillors who have attended outside meetings and dates of future outside meetings.

·         Chew Valley Neighbourhood Plan – CIL – 18 September (Agenda Item 10 refers)

·         Chew Valley Forum – 27 September – CC attended

·         ALCA Meeting 28 September – JHB and JG attended

·         Flood Rep Meeting – 4 October – JHB attended

·         ALCA AGM Saturday 7 October – JG attended

·         Parish Liaison Meeting – 26th October – JHB and JG will attend

 

15.       To receive an update from District Councillor Victor Pritchard

           

16.       Future Dates of Meetings

·         13th November 2017

 

COMPTON MARTIN PARISH COUNCIL

 

Chairman: Andrij Jurkiw

Clerk: Jane Griffiths

 

 

 

 

9 October 2017

Please reply:

The Old Mill,

Mill Lane, Compton Martin

Bristol, BS40 6NA

Tel: 01761 221702

Email: cmpc_clerk@yahoo.com

www.comptonmartinparishcouncil.org.uk

Planning Services

Lewis House Manvers Street

Bath BA1 1JG

 

Dear Sirs,

 

17/03866/FUL – The Blue Bowl, Bristol Road, West Harptree.  Erection of 2 polytunnels for horticultural use.

 

Compton Martin Parish Council considered the above planning application at their parish council meeting on Monday 9 October 2017.  I have been instructed to write to you to confirm their wish to support this application.

 

NOTE: The Parish of Compton Martin is one of seven parishes forming the Chew Valley Neighbourhood Plan. This Plan has been approved in a Referendum in February 2017 and now has legal status as part of the Statutory Development Plan against which planning applications are determined and to which full weight must be given.

 

The CVNP aspires to encourage tourists to stay in the valley, and support local businesses.  We feel that it would be positive to be able to provide locally grown produce to be used in the pubs restaurant, and this endeavour should be supported to help to sustain this local business.

It was noted that there is a difference in the proposed location of the polytunnels if the Location Plan is compared with the Block Plan.  It would be helpful if the Case Officer receives clarification from the applicant on this point.

 

The application could lead to the reduction in delivery lorries, which would be a positive thing for the valley, and could give local employment opportunities. 

 

There is a high hedge that separates the field from the road, and so should protect the views across the valley.  Chew Valley Neighbourhood Plan policies BF1, BF2 and BF3a apply.

 

Yours faithfully,

COMPTON MARTIN PARISH COUNCIL

 

Chairman: Andrij Jurkiw

Clerk: Jane Griffiths

  

 

9 October 2017

Please reply:

The Old Mill,

Mill Lane, Compton Martin

Bristol, BS40 6NA

Tel: 01761 221702

Email: cmpc_clerk@yahoo.com

ww.comptonmartinparishcouncil.org.uk

 

Planning Services

Lewis House

Manvers Street

Bath BA1 1JG

 

Dear Sirs,

 

17/04129/FUL – Fairash Poultry Farm, Compton Martin Road, West Harptree

Conversion and part demolition of poultry sheds to form 3no dwellings and associated access and landscaping works (resubmission)

 

Compton Martin Parish Council considered the above planning application at their parish council meeting on Monday 9 October 2017.  I have been instructed to write to you to confirm their wish to object to this planning application.

 

NOTE: The Parish of Compton Martin is one of seven parishes forming the Chew Valley Neighbourhood Plan. This Plan has been approved in a Referendum in February 2017 and now has legal status as part of the Statutory Development Plan against which planning applications are determined and to which full weight must be given.

 

Although the application has changed in that the number of dwellings has reduced to 3 from 5, this does not address the primary concerns raised by this parish council on 11th July 2017.  We support the comments made by Mr and Mrs Daly on 18th September, and the comments in the Highways, Arboriculture and Landscape reports.

 In considering this application we ask B&NES Planning Committee to consider the relevant policies contained in the Chew Valley Neighbourhood Plan.  These would appear to be:

  •  HDE 1 - Rural Landscape Character
  • HDE 2 - Settlement Build Character             
  • HDE 3 - Important Views
  • HDE 4 - Skyline
  • HDE 5 a) and b) - Housing – Mix and Affordable Allocation
  • HDE 6 a) and b) - Sustainability – Renewable Energy and On-site Energy Requirements
  • HDE 7 - Traffic Impact
  • HDE 8a) and b) - Parking – Domestic Dwellings
  • HDE 9 a), b) and c) – Sustainable Drainage
  • HDE 15 – Dark Skies Policy 

 

No mention is made of the fact that the proposed development does not take account of the housing needs survey undertaken as part of the Chew Valley Neighbourhood Plan.  The proposed development, consisting of four bedroomed properties would be likely to attract families and there is no suitable provision by way of amenities for families to reside on this site.  The lack of safe access to suitable transport from this remote site to local schools should also be a consideration.  The junction that is beside this proposed development is a known black spot within the valley, it is unlit, with very poor visibility – particularly when approaching it from Compton Martin.  Moving the entrance to the proposed development closer to this junction will not help the problem at all.  We would ask BANES to strongly consider the safety of all road users when, for instance, slow accelerating vehicles such as waste lorries are joining the A368 from the development.  These will not be visible when approaching from Compton Martin, and there will not be enough room to avoid collisions.  Further to this the safety of any pedestrians is of great concern to the Parish Council.  There is no footpath from the site to either Compton Martin or West Harptree, and there are amenities in both villages that families would reasonably be expected to use, to say it is extremely dangerous to walk this road is an understatement, and the Parish Council would invite the Planning Department to do so.

 

There is a considerable body of water which flows down Harptree Hill and across Fairash Crossroads adjacent to the proposed site.  There has also been a history of flooding on the road leading towards the Blue Bowl.  Whilst the new drainage report does address the onsite drainage concerns, it does not seem to take into consideration the considerable amount of water that flows down Harptree Hill towards the site during rainfall, again adding to the concerns of safety with regards to the junction.

 

It is unclear from the plans how many parking spaces have been provided, we would like BANES to clarify this and to note that the CVNPP requires 3 spaces for each 4 bedroom property, and ½ a space per property for visitors.  So there should be a minimum of 14 provided, plus covered cycle parking as there are no garages provided.

 

For clarity Compton Martin Parish Council Objects to this planning application.

 

Yours faithfully,