COMPTON MARTIN PARISH COUNCIL
cmpc_clerk@yahoo.com
Schedule of Payments
20 April 2020
11 May 2020
8 June 2020
13 July 2020
14 September 2020
12 October 2020
9 November 2020
14 December 2020
11 January 2021
8 February 2021
8 March 2021
14 September 2020

DRAFT

MINUTES OF COMPTON MARTIN PARISH COUNCIL MEETING

HELD REMOTELY ON 14 SEPTEMBER 2020 AT 7.15 P.M.

 

Present

Councillor C Craig (CC) – Chairman

Councillor J Halling-Brown – (JHB)

Councillor T Maggs – (TM) – Vice Chairman

Councillor P Shipman – (PS) – Vice Chairman

Councillor J Thomas – (JT)

Councillor P Walton – (PW)

District Councillor Victor Pritchard (VP)

1 member of the public

Clerk Jane Griffiths

 

The Chairman opened the meeting by confirming The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 (“the 2020 Regulations”) came into force on the 4 April 2020.

 

The 2020 Regulations enable parish councils to hold remote meetings (including by video and telephone conferencing for a specified period until May 2021)

 

Compton Martin Parish Council will be using ZOOM.

 

It was confirmed that the following tribute to Chris Preston had been placed on the parish council website and emailed via the parish council email list. 

 

CHRIS PRESTON

Members of Compton Martin Parish Council were very sad to learn that Chris Preston had passed away.  He joined the Parish Council on the 6th June 1979 and continued to serve as a parish councillor until 1995, some of which was spent as Chairman, during his time on the parish council one of his prime objectives was to purchase an amenity field in Compton Martin.

 

He continued to support the Parish Council in many different ways always attending meetings and events and in 2007 his assistance in achieving the objective of purchasing the amenity field behind the village hall was invaluable.  He joined and hosted a Parish Council led Working Party tasked to produce a detailed report on Fracking in our area.

 

Councillors should like to place on record their grateful thanks for all the effort and commitment he made to Compton Martin.  Their sympathies and condolences go to his family.

 

1.         To receive and accept apologies for absence

             Apologies were received by Councillor L Livingstone        

           

2.         Receive declarations of interest in the agenda

            Councillor Craig declared an interest in item 5.1.3 – Chew Valley Plant Trees

 

3.         To consider items put forward by members of the public

             A member of the public paid a tribute to Chris Preston. 

 

4.         To approve the minutes of the previous meetings (Minutes to be signed at a later date)

·         It was proposed and seconded that the minutes of the 13 July 2020 Parish Council Meeting be approved and signed at a later date.  All in favour

 

5.         To receive and approve recommendations from the Finance Working Party.  Recommendations circulated to all councillors regarding:

 

            1. Application of Grants of £500 to:

·         The Village Hall to assist with the maintenance of the Amenity Field

It was proposed and seconded that a grant of £500 be approved.  All in favour.

·         The PCC to assist with the maintenance of the Churchyard.

It was proposed and seconded that a grant of £500 be approved.  All in favour

CC LEFT THE REMOTE MEETING

·         Chew Valley Plants Trees

Whilst an Annual Grant could not be offered because this is a Chew Valley wide project and not solely for the Compton Martin community, it was proposed and seconded that a nominal sum of £200 be given to this project to assist with the setting up of a website, which Compton Martin parishioners will be able to use.  All in favour.

 

All of the above organisations to receive an accompanying letter confirming the payments and stating that in line with the declaration of a Climate & Nature Emergency by Compton Martin Parish Council the organisation is asked to consider what improvements in biodiversity can be made and the parish council look forward to hearing what has been achieved when any future community grant requests are made.

CC REJOINED THE REMOTE MEETING

 

2. Request from PCAA for funding

 

It was proposed and seconded that a cheque for £750 be approved in order to assist the PCAA with legal costs. All in favour.

 

3. Internet Banking and signatories to the Parish Council bank account.

 

An initial meeting has taken place and a further report will be produced for the October meeting.

 

4. To commence the budgeting process for 2021/22

 

     The budget for 2021/22 will be placed on the agenda for the October meeting.

 

5. To receive confirmation of approval and signed bank reconciliations

 

It was agreed that one member of the Finance Working party will not be a signatory to the parish council bank accounts.  That member will be tasked with the approving and signing of the bank reconciliations.

 

It was confirmed that PS has approved and signed the bank reconciliations for April, May, June, July and August 2020

 

6.         To receive a report and update regarding the retirement of the Clerk and vacancy.

 

A meeting has taken place with regard to this matter.  The clerk is looking at costings which will have to be budgeted for in 2021/22.  A full report will be placed on the agenda for the October meeting with a view to advertising the vacancy in late October 2020.

 

7.         Finance and Payments

 

7.1       To receive Payments and Receipts Account ending August 2020, also confirming the receipt of a CIL Payment.

 

Payments and Receipts Accounts ending August 2020 were circulated to councillors prior to the meeting along with projected figures for September and early October 2020.

 

CIL Payments received to date are: £17,477.26. 

 

7.         Finance and Payments (Continued)

 

7.2       To confirm the following payments and signing of cheques:

 

It was proposed and seconded that the following payments be made.  All in favour.

Date

Cheque No

Cheque signed by

Total

Amount

£

VAT Reclaim

Payee and Description

14.09.20

001229

CC/JHB

500.00

Nil

Compton Martin Village Hall – Annual Grant

14.09.20

001230

CC/JHB

500.00

Nil

Compton Martin PCC –

Annual Grant

 

001231

 

 

 

Cheque Cancelled

14.09.20

 

001232

CC/JHB

534.93

Nil

Mrs E Griffiths Clerk’s Salary – September 2020

14.09.20

112332

CC/JHB

63.50

10.58

Viking Direct - Stationery

14.09.20

001233

CC/JHB

240.00

40.00

Primrose Garden Maintenance –

Grass Cutting – July 2020

14.09.20

001233

CC/JHB

240.00

40.00

Primrose Garden Maintenance – Grass Cutting - August

14.09.20

001234

CC/JHB

10.00

Nil

ALCA Climate Action Planning Day

14.09.20

001234

CC/JHB

100.00

Nil

ALCA Planning in Plain English x 2

14.09.20

001235

CC/JHB

140.60

Nil

HMRC – PAYE July, Aug, Sept

14.09.20

001236

CC/JHB

200.00

Nil

Chew Valley Plant Trees – Donation for new website

14.09.20

001237

CC/JHB

750.00

Nil

Parish Council Airport Association – Donation towards legal fees

 

8.         Consider whether future meeting will continue to be held remotely or in the Village Hall/School Room.            

Due to the recent Government legislation, it was proposed and seconded that the Parish Council should continue to meet remotely until the end of 2020.  The Clerk to inform the Village Hall and School Room.  The Clerk was given authority to upgrade the basic Zoom package to Zoom Pro. All in favour

 

9.         To receive an update on a possible formation of a Community Speedwatch Scheme for Compton Martin.          

            This item to be placed on the agenda for the October meeting.

 

10.       To receive further updates regarding:

  1. The Climate and Nature Emergency Working Party

The Chew Valley Forum has set up a Climate and Nature Emergency Working Group and are looking for 2 representatives from each parish including a parish councillor.  It was proposed and seconded that Councillor Craig would represent Compton Martin and ideally ‘A N Other’ from the Compton Martin Climate and Nature Emergency Working Party. All in favour.

  1. The Coronavirus Support Network in Compton Martin

All continues to work well.  There may be a need to review how this is operating if the situation deteriorates.

  1. PCAA

PS will be attending the PCAA meeting on the 24th September which will now be held remotely.

  1. To receive an update regarding the proposed Annual Footpath Walk 26 September

In light of the recent Government legislation it was proposed and seconded that the Annual Footpath Walk be cancelled.

  1. To receive an update regarding the painting of the Village Pump

The grant received by B&NES has to be used by the end of 2020. The contractor who was scheduled to do the work has a backlog due to Coronavirus and is unable to commence the work until early 2021.  PS to discuss with the Clerk and this item to be placed on the agenda for the October meeting.

 

11.       Planning Applications

 

1.         To consider and comment on the following B&NES Planning Decisions received:          

·         20/01218/FUL – Greenacres Farm, Bristol Road, Compton Martin, Proposal for a retrospective stable conversion to a garage/granny annex following extant planning permission re 04/00747/FUL – Mr Hanna - REFUSED

 

2.   To receive a report from the Planning Working Party and consider their recommendations regarding the following Planning Applications.

 

·         20/02737/FUL Mr and Mrs Matthews – Erection of a stable block for equestrian use incidental to the enjoyment of the dwelling.

The report produced by the Planning Working Party was circulated to all councillors prior to the meeting.  The full report is attached to the minutes of this meeting. 

 

It was proposed and seconded that the recommendation made by the Planning Working Party to COMMENT ONLY on this planning application.  All in favour. 

 

 

12. Other Meetings

·         A written report received by the Clerk on the remote ALCA Meeting held on the 3rd September.

 

The Clerk informed Councillors of a possible increase in ALCA subscriptions over a three year period commencing 2021/22.  Councillors agreed that the increase in subscriptions were necessary and the service that ALCA provided was value for money, and would cost far more if sourced elsewhere.  It was proposed and seconded that the Clerk be instructed to inform ALCA of the views of Compton Martin Parish Council at the ALCA Annual General meeting in October.  All in favour

 

13. Date of the next Parish Council Meeting

            12 October 2020 – REMOTE PARISH COUNCIL MEETING

            9 November 2020 – REMOTE PARISH COUNCIL MEETING

            14 December 2020 - REMOTE PARISH COUNCIL MEETING

 

 

District Councillor Victor Pritchard updated the meeting on the planning reforms.  He will share the full documentation with the parish council.