COMPTON MARTIN PARISH COUNCIL
ANNUAL REVIEW OF ASSETS
2016/17
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Asset
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The Amenity Field
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Location
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Behind the Village Hall, The Street, Compton Martin
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Comments
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Purchased in 2007. The sale of the Jubilee Garden assisted the acquisition. The Parish Council owns the field but leases to the Village Hall.
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Date acquired
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2007
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Purchase Price
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£50,000
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Estimated Current Price
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It was agreed the value of the Amenity Field is now more than £50,000. However it was considered not necessary to arrange for a valuation due to the cost of this exercise.
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Insurance
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Covered by the Village Hall insurance
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Asset
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The Plantation/The Batch
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Location
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Opposite The Pond
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Comments
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The Beech Tree is inspected on a regular basis. Costs relate only to maintenance. The boundary wall is showing signs of structural damage. Boundary Wall to be investigated. The Combe View Working Party consider this and report back to the Parish Council.
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Comments July 2014
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The lower boundary wall adjacent to the A368 has been re-pointed by Sacknell paid for by the Parish Council, the boundary wall adjacent to The Batch has been repaired and re-pointed by Sacknell paid for by B&NES. All works supervised by B&NES.
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Date acquired
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Purchase Price
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N/A
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Estimated Current Price
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N/A
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Insurance
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Covered by the Parish Council Insurance
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Asset
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The Verge from Leamon Cottage to Mendip Villas
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Location
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West end of Compton Martin
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Comments
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The verge and hedge is maintained by the Parish Council and cut twice a year as part of their maintenance programme.
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Date acquired
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Purchase Price
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N/A
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Estimated Current Price
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Costs relate only to maintenance
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Insurance
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Covered by the Parish Council Insurance
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Asset
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The Village Pump and Surrounding Area
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Location
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Centre of the village adjacent to Village Pond
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Comments
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The pump is working and was inspected and repair works completed in 2011. The triangle is in a poor condition and the Parish Council are considering this.
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Date acquired
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N/A
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Purchase Price
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N/A
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Estimated Current Price
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Nil
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Insurance
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Covered by the Parish Council Insurance at a value of £5,000
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Asset
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Bus Shelter (Pond)
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Location
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Centre of the Village and Adjacent to the Pond
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Comments
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The Parish Council own and maintain this bus shelter and own the seat inside the bus shelter. Currently the bus shelter requires work to the rood, downpipe, rear facia board.
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Date acquired
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N/A
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Purchase Price
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N/A
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Estimated Current Price
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£1
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Insurance
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Covered by Compton Martin Parish Council Insurance
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Asset
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Bus Shelter (Mendip Villas)
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Location
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West End of Compton Martin – opposite Mendip Villas
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Comments
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The Parish Council own and maintain this bus shelter. Currently there is ivy growing and a tree should be removed. The Combe View Working Party agreed to consider this and report back to the Parish Council.
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Date acquired
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N/A
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Purchase Price
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N/A
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Estimated Current Price
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£1
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Insurance
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Covered by Compton Martin Parish Council Insurance
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Asset
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Combe View
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Location
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Adjacent to The Combe
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Comments
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99 Year Lease
A project to re-fencing and undertake tree works is about to commence
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March 2013
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Re-fencing undertaken and paid for by a Mendip Hills AONB grant. Treeworks undertaken by Electricity Board.
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Date acquired
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2009
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Purchase Price
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N/A
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Estimated Current Price
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N/A
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Insurance
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Covered by Compton Martin Parish Council Insurance
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Asset
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Two Village Entry Signs
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Location
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Entering the Village from West Harptree and Entering the Village from Ubley
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Comments
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A need to tidy the area around both stones
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Date acquired
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2000
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Purchase Price
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N/A
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Estimated Current Price
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N/A
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Insurance
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Covered by Compton Martin Parish Council Insurance
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Asset
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4 Benches
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Location
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1 Seat – Pond
1 Seat – Combe View
2 Seats – currently in storage
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Comments
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Paint work regularly inspected. Consider selling the 2 seats in storage
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Date acquired
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Purchase Price
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N/A
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Estimated Current Price
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£2,000
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Insurance
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Covered by Compton Martin Parish Council Insurance
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Asset
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Notice Boards (2)
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Location
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Opposite Post Office and entrance to Durnhill
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Comments
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None
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Date acquired
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2007
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Purchase Price
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150.00
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Estimated Current Price
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80.00 ??
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Insurance
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Covered by Compton Martin Parish Council Insurance
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Asset
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Brother JFC-591 Ink Jet Printer
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Location
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Parish Office
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Comments
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None
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Date acquired
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May 2012
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Purchase Price
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£100
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Estimated Current Price
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£100
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Insurance
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Covered by Compton Martin Parish Council Insurance
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Additions to Asset Register - 2013
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Asset
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Defibrillator
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Location
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Located outside Ring O Bells
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Comments
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None
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Date acquired
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18 December 2013
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Purchase Price
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975.00
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Estimated Current Price
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975.00
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Insurance
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On Parish Council Insurance, paid for by Ring O Bells for one year
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Additions to Asset Register - 2014
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Asset
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Dell Computer, Mouse & External Hardrive
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Location
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Parish Office
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Comments
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None
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Date acquired
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5 June 2014
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Purchase Price
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388.32
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Estimated Current Price
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388.32
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Insurance
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Covered by Compton Martin Parish Council Insurance
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Asset
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Projector
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Location
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Parish Office
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Comments
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None
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Date acquired
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28 June 2014
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Purchase Price
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316.66
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Estimated Current Price
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316.66
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Insurance
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Covered by Compton Martin Parish Council Insurance
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COMPTON MARTIN PARISH COUNCIL
ANNUAL RISK ASSESSMENT
2016/17
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Area
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Risk
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Recommendation
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Insurance
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Public Liability
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£10,000,000 (Continue existing cover)
2015/16 – Tree Inspection of trees which are the responsibility of the Parish Council
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Employer’s Liability
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£10,000,000 (Continue existing cover)
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Money
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£1,000 (reduced as CMPC does not use cash)
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Personal Accident
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£25,000 (Continue with existing cover)
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Fidelity Guarantee
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£250,000 (Continue with existing cover)
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Officials Indemnity
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£250,000 (Continue with existing cover)
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Libel and Slander
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£250,000 (Continue with existing cover)
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Machinery
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Dell Laptop, Meeting Room Projector, mouse and software
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£845 (Continue with existing cover)
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Bus Shelter
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Check on condition of both Bus shelters in the ownership of the Parish Council
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2016/17 Check condition of both bus shelters and recommend any necessary repairs to the Parish Council.
Continue with existing cover - £5394 and 4417
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Seats
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Check on condition of seats in the ownership of the Parish Council
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2015/16 Check condition of both seats and recommend any necessary repairs to the Parish Council.
Continue with existing cover - £606 and 1617
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Millennium Stones
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Check on condition of Millennium Stones in the ownership of the Parish Council
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2015/16 Check condition of both stones and recommend any necessary repairs to the Parish Council. – No repairs necessary.
Continue with existing cover - £1780
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Village Pump
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Check on condition of Village Pump in the ownership of the Parish Council
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2016/17 Check condition of Pump and recommend any necessary repairs to the Parish Council. Repair and Painting to take place
Continue with existing cover - £5304
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Defibrillator
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Clerk checks defibrillator and report back to the Parish Council as a matter of urgency any deterioration or problems.
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Continue fortnightly checks and report backs to AED Locator.
Continue with existing cover.
£1250 defibrillator steel cabinet with coded entry £750
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Payroll
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Information on HMRC Payroll System and backed up on Parish Council External Hard drive
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Continue to calculate on a monthly basis using HMRC Programme.
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Administration by Clerk
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Payment Arrangements
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Continue with requirement to report all payments to Council for approval.
Continue with requirement for two signatories on cheques and initials on cheques stubs.
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Bank Reconciliation
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Continue with bank reconciliation to be carried out on the receipt of each statement.
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Professional Advice
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Continue to be a member of Avon Local Councils Association.
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Precept
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Risk that the Annual Precept is not the result of proper detailed consideration
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Continue to present, discuss and agree budget for the forthcoming financial year.
Continue to monitor
Continue to ensure that all expenditure is within legal powers
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Accounting
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Accounting procedures
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Continue to ensure that all accounts and returns are completed and submitted by the deadlines.
Appoint internal auditor and continue practice of appointing internal auditors
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Contracts and Quotations
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Ensure continued value for money coupled with continuity of work
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Continue the practice of seeking quotations for work every two years for grass cutting and hedge trimming.
Continue the practice of seeking up to three quotations for maintenance work.
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