COMPTON MARTIN PARISH COUNCIL
cmpc_clerk@yahoo.com
Notice of Public Rights 2020/21
Annual Return 2020/21
Clerk Contact Details
CORONAVIRUS/COVID 19
CLIMATE AND NATURE EMERGENCY
Chew Valley Neighbourhood Plan
Foundation Award
Community Contact Numbers
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Defibrillator
Bath & North East Somerset Council
Payments and Receipts Y/E 2019-20
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CIL Annual Report 31 Dec 2020
Asset Register and Risk Assessment
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Asset Register and Risk Assessment

COMPTON MARTIN PARISH COUNCIL

ANNUAL REVIEW OF ASSETS

2019/2020

Approved and adopted by Full Parish Council

 

Parish Council Meeting –  11 November 2019

Reviewed by Finance Working Party

 

November 2019

 

Asset

The Amenity Field

Location

Behind the Village Hall, The Street, Compton Martin

Comments

Purchased in 2007.  The sale of the Jubilee Garden assisted the acquisition.  The Parish Council owns the field but leases to the Village Hall for a peppercorn rent. Lease starting dated 11 March 2007 ending on 28 February 2105

Date acquired

2007

Purchase Price

£50,000

Estimated Current Value

It was agreed the value of the Amenity Field is now more than £50,000.  However it was considered not necessary to arrange for a valuation due to the cost of this exercise.

Insurance

Covered by the Parish Council insurance

 

Asset

The Plantation/The Batch

Location

Opposite The Pond

Comments

The Beech Tree is inspected on a regular basis.  Costs relate only to maintenance.  The boundary wall is showing signs of structural damage.  Boundary Wall to be investigated.  The Combe View Working Party consider this and report back to the Parish Council.

Comments July 2014

The lower boundary wall adjacent to the A368 has been re-pointed by Sacknell paid for by the Parish Council, the boundary wall adjacent to The Batch has been repaired and re-pointed by Sacknell paid for by B&NES.  All works supervised by B&NES.

September 2017

Wild flowers given to the village free of charge have been planted.

Date acquired

 

Purchase Price

N/A

Estimated Current Value

N/A

Insurance

Covered by the Parish Council Insurance

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Asset

The Verge from Leamon Cottage to Mendip Villas

Location

West end of Compton Martin

Comments

The verge and hedge is maintained by the Parish Council and cut twice a year as part of their maintenance programme.

September 2017

At the time of reviewing this fixed asset it is noted there is a planning application for the former orchard which lies behind the verge from Leamon Cottage to Mendip Villas.  It is unclear at this stage how this will affect the verge and the Parish Council will consider this once a planning application has been approved and the situation becomes clearer.

September 2018

Planning Permission is expected to be granted, it is still unclear at this stage how this affects the verge, comments above remain unchanged.

September 2019

Planning Permission granted. Work on clearing the site is complete.  CIL payments being monitored and first instalment made.  Discussions regarding hedge and verge have taken place with Dr and Mrs Edwards who will be retaining a small section of the hedge and verge and therefore the Parish Council will continue to be responsible for the maintenance.  The verge and hedge relating to the development will be discussed separately.

Date acquired

 

Purchase Price

N/A

Estimated Current Value

Costs relate only to maintenance

Insurance

Covered by the Parish Council Insurance

 

 

 

Asset

The Village Pump and Surrounding Area

Location

Centre of the village adjacent to Village Pond

Comments

The pump is working and was inspected and repair works completed in 2011.   The triangle is in a poor condition and the Parish Council are considering this.

 September 2018

The pump ceased to work and has been repaired in 2017 using a grant from our Ward Councillor Fund.  Consideration to paint is now on the agenda.

October 2019

The painting of the pump is scheduled to take place during the latter part of 2019, now possibly early 2020 due to the possibility of funding from our Ward Councillor.  To be monitored.

Date acquired

N/A

Purchase Price

N/A

Estimated Current Value

Nil

Insurance

Covered by the Parish Council Insurance at a value of £5,000

 

 

 

 

 

 

 

 

 

 

Asset

Bus Shelter (Pond)

Location

Centre of the Village and Adjacent to the Pond

Comments

The Parish Council own and maintain this bus shelter and own the seat inside the bus shelter.  Currently the bus shelter requires work to the rood, downpipe, rear facia board.

September 2018

Weeds are growing through the roof and this issue must be addressed

October 2019

Quotations received and considered at the July meeting.  Bus shelter refurbished September 2019.

Date acquired

N/A

Purchase Price

N/A

Estimated Current Value

£1

Insurance

Covered by Compton Martin Parish Council Insurance

 

Asset

Bus Shelter (Mendip Villas)

Location

West End of Compton Martin – opposite Mendip Villas

Comments

The Parish Council own and maintain this bus shelter.  Currently there is ivy growing and should be removed.  The Combe View Working Party agreed to consider this and report back to the Parish Council.

September 2018

Comments remain the same as above

October 2019

Quotations received and considered at the July meeting.  Bus shelter refurbished September 2019.

Date acquired

N/A

Purchase Price

N/A

Estimated Current Value

£1

Insurance

Covered by Compton Martin Parish Council Insurance

 

Asset

Combe View

Location

Adjacent to The Combe

Comments

99 Year Lease

A project to re-fencing and undertake tree works is about to commence 

March 2013

Re-fencing undertaken and paid for by a Mendip Hills AONB grant.  Treeworks undertaken by Electricity Board.

September 2017

Grass cutting continues to be a success.  The Parish Council decided not to renew the damaged traffic mirror on Combe View which had been placed there before the parish council took on the responsibility of Coombe View.

September 2019

Grass cutting under review due to new contractor. Due to an adverse tree report, the weeping ash is recommended to be felled as soon as possible and the common Ash to be felled in 12 months due to Ash dieback.  Discussions ongoing regarding replacement trees.

Date acquired

2009

Purchase Price

N/A

Estimated Current Value

N/A

Insurance

Covered by Compton Martin Parish Council Insurance

 

 

 

 

 

 

 

Asset

Two Village Entry Signs

Location

Entering the  Village from West Harptree and Entering the Village from Ubley

Comments

A need to tidy the area around both stones

Date acquired

2000

Purchase Price

N/A

Estimated Current Value

N/A

Insurance

Covered by Compton Martin Parish Council Insurance

 

 

Asset

4 Benches

Location

1 Seat – Pond

1 Seat – Combe View

2 Seats – currently in storage

Comments

Paint work regularly inspected.  Consider selling the 2 seats in storage

Date acquired

 

Purchase Price

N/A

Estimated Current Value

£2,000

Insurance

Covered by Compton Martin Parish Council Insurance

 

Asset

Notice Boards (2)

Location

Opposite Post Office and entrance to Durnhill

Comments

None

Date acquired

2007

Purchase Price

150.00

Estimated Current Value

80.00

Insurance

Covered by Compton Martin Parish Council Insurance

 

Asset

Brother JFC-591 Ink Jet Printer

Location

Parish Office

Comments

None

Date acquired

May 2012

Purchase Price

£100

Estimated Current Value

£100

Insurance

Covered by Compton Martin Parish Council Insurance

September 2018

Remove from Asset Register as replaced by new printer/scanner purchased in March 2018.

 

Additions to Asset Register - 2013

 

Asset

Defibrillator 

Location

Located outside Ring O Bells

Comments

None

Date acquired

18 December 2013

Purchase Price

975.00

Estimated Current Value

975.00

Insurance

Covered by Compton Martin Parish Council Insurance.

 

Additions to Asset Register - 2014

 

Asset

Dell Computer, Mouse & External Hardrive

Location

Parish Office

Comments

None

Date acquired

5 June 2014

Purchase Price

388.32

Estimated Current Value

388.32

Insurance

Covered by Compton Martin Parish Council Insurance

 

Asset

Projector

Location

Parish Office

Comments

None

Date acquired

28 June 2014

Purchase Price

316.66

Estimated Current Value

316.66

Insurance

Covered by Compton Martin Parish Council Insurance

 

 

 

No additions to Asset Register in

  • 2015
  • 2016
  • 2017

 

Additions to Asset Register  March 2018

 

Asset

Epson Workforce Scanner/ Printer

Location

Parish Office

Comments

Government Transparency grant received of 96.30

Date acquired

March 2018

Purchase Price

£173.48

Estimated Current Value

£150

Insurance

Covered by Compton Martin Parish Council Insurance

 

No additions to Asset Register in

  • 2019

 

 

 COMPTON MARTIN PARISH COUNCIL

 

ANNUAL RISK ASSESSMENT

2019/20

Approved by full Parish Council

Parish Council Meeting – Annual Parish Council Meeting 2019

Reviewed by Finance Working Party

September/October 2019

 

 

Area

Risk

Recommendation

Insurance

Public Liability

£10,000,000 (Continue existing cover)

2015/16 – Tree Inspection of trees which are the responsibility of the Parish Council

2019/20 Check to take place?

 

Employer’s Liability

£10,000,000 (Continue existing cover)

 

Money

 

£1,000 (reduced as CMPC does not use cash)

 

 

Personal Accident

£25,000 (Continue with existing cover)

 

Fidelity Guarantee

£250,000 (Continue with existing cover)

 

Officials Indemnity

£250,000 (Continue with existing cover)

 

Libel and Slander

£250,000 (Continue with existing cover)

Machinery

Dell Laptop, Meeting Room Projector, mouse and software

£845 (Continue with existing cover)

Bus Shelter

Check on condition of both Bus shelters in the ownership of the Parish Council

2018/19 Check condition of both bus shelters and recommend any necessary repairs to the Parish Council.

 

Continue with existing cover - £5394 and 4417

Seats

Check on condition of seats in the ownership of the Parish Council

 

2018/19 Check condition of both seats and recommend any necessary repairs to the Parish Council.

 

Continue with existing cover - £606 and 1617

 

 

 

Millennium Stones

 

Check on condition of Millennium Stones in the ownership of the Parish Council

 

 

2018/19 Check condition of both stones and recommend any necessary repairs to the Parish Council. – No repairs necessary. – Councillor Taylor washed both stones.

 

Continue with existing cover - £1780

 

Village Pump

 

Check on condition of Village Pump in the ownership of the Parish Council

 

 

2018/19 Check condition of Pump and recommend any necessary repairs repainting to the Parish Council. Repair has taken place  Painting to take place

 

Continue with existing cover - £5304

Defibrillator

Clerk checks defibrillator and report back to the Parish Council as a matter of urgency any deterioration or problems.

 

Continue fortnightly checks and report backs to AED Locator. 

 

Continue with existing cover.

£1250 defibrillator  steel cabinet with coded entry £750

Payroll

Information on HMRC Payroll System and backed up on Parish Council External Hard drive

Continue to calculate on a monthly basis using HMRC Programme.

Administration by Clerk

Payment Arrangements

Continue with requirement to report all payments to Council for approval.

Continue with requirement for two signatories on cheques and initials on cheques stubs.  

 

Clerk to look into internet banking with one other councillor?

 

Bank Reconciliation

Continue with bank reconciliation to be carried out on the receipt of each statement.

 

Professional Advice

Continue to be a member of Avon Local Councils Association.

 

 

 

Precept

Risk that the Annual Precept is not the result of proper detailed consideration

Continue to present, discuss and agree budget for the forthcoming financial year.

Continue to monitor

Continue to ensure that all expenditure is within legal powers

Accounting

Accounting procedures

Continue to ensure that all accounts and returns are completed and submitted by the deadlines.

 

Appoint internal auditor and continue practice of appointing internal auditors

 

Check on new legislation relating to GDPR and continue to seek advice from ALCA and internal auditor.

Contracts and Quotations

Ensure continued value for money coupled with continuity of work

Continue the practice of seeking quotations for work every two years for grass cutting and hedge trimming.

 

Continue the practice of seeking up to three quotations for maintenance work, if practicable.