COMPTON MARTIN PARISH COUNCIL
ANNUAL REVIEW OF ASSETS
2019/2020
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Approved and adopted by Full Parish Council
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Parish Council Meeting – 11 November 2019
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Reviewed by Finance Working Party
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November 2019
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Asset
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The Amenity Field
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Location
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Behind the Village Hall, The Street, Compton Martin
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Comments
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Purchased in 2007. The sale of the Jubilee Garden assisted the acquisition. The Parish Council owns the field but leases to the Village Hall for a peppercorn rent. Lease starting dated 11 March 2007 ending on 28 February 2105
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Date acquired
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2007
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Purchase Price
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£50,000
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Estimated Current Value
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It was agreed the value of the Amenity Field is now more than £50,000. However it was considered not necessary to arrange for a valuation due to the cost of this exercise.
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Insurance
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Covered by the Parish Council insurance
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Asset
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The Plantation/The Batch
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Location
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Opposite The Pond
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Comments
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The Beech Tree is inspected on a regular basis. Costs relate only to maintenance. The boundary wall is showing signs of structural damage. Boundary Wall to be investigated. The Combe View Working Party consider this and report back to the Parish Council.
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Comments July 2014
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The lower boundary wall adjacent to the A368 has been re-pointed by Sacknell paid for by the Parish Council, the boundary wall adjacent to The Batch has been repaired and re-pointed by Sacknell paid for by B&NES. All works supervised by B&NES.
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September 2017
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Wild flowers given to the village free of charge have been planted.
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Date acquired
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Purchase Price
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N/A
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Estimated Current Value
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N/A
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Insurance
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Covered by the Parish Council Insurance
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Asset
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The Verge from Leamon Cottage to Mendip Villas
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Location
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West end of Compton Martin
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Comments
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The verge and hedge is maintained by the Parish Council and cut twice a year as part of their maintenance programme.
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September 2017
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At the time of reviewing this fixed asset it is noted there is a planning application for the former orchard which lies behind the verge from Leamon Cottage to Mendip Villas. It is unclear at this stage how this will affect the verge and the Parish Council will consider this once a planning application has been approved and the situation becomes clearer.
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September 2018
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Planning Permission is expected to be granted, it is still unclear at this stage how this affects the verge, comments above remain unchanged.
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September 2019
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Planning Permission granted. Work on clearing the site is complete. CIL payments being monitored and first instalment made. Discussions regarding hedge and verge have taken place with Dr and Mrs Edwards who will be retaining a small section of the hedge and verge and therefore the Parish Council will continue to be responsible for the maintenance. The verge and hedge relating to the development will be discussed separately.
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Date acquired
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Purchase Price
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N/A
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Estimated Current Value
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Costs relate only to maintenance
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Insurance
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Covered by the Parish Council Insurance
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Asset
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The Village Pump and Surrounding Area
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Location
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Centre of the village adjacent to Village Pond
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Comments
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The pump is working and was inspected and repair works completed in 2011. The triangle is in a poor condition and the Parish Council are considering this.
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September 2018
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The pump ceased to work and has been repaired in 2017 using a grant from our Ward Councillor Fund. Consideration to paint is now on the agenda.
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October 2019
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The painting of the pump is scheduled to take place during the latter part of 2019, now possibly early 2020 due to the possibility of funding from our Ward Councillor. To be monitored.
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Date acquired
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N/A
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Purchase Price
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N/A
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Estimated Current Value
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Nil
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Insurance
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Covered by the Parish Council Insurance at a value of £5,000
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Asset
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Bus Shelter (Pond)
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Location
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Centre of the Village and Adjacent to the Pond
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Comments
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The Parish Council own and maintain this bus shelter and own the seat inside the bus shelter. Currently the bus shelter requires work to the rood, downpipe, rear facia board.
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September 2018
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Weeds are growing through the roof and this issue must be addressed
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October 2019
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Quotations received and considered at the July meeting. Bus shelter refurbished September 2019.
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Date acquired
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N/A
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Purchase Price
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N/A
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Estimated Current Value
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£1
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Insurance
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Covered by Compton Martin Parish Council Insurance
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Asset
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Bus Shelter (Mendip Villas)
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Location
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West End of Compton Martin – opposite Mendip Villas
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Comments
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The Parish Council own and maintain this bus shelter. Currently there is ivy growing and should be removed. The Combe View Working Party agreed to consider this and report back to the Parish Council.
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September 2018
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Comments remain the same as above
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October 2019
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Quotations received and considered at the July meeting. Bus shelter refurbished September 2019.
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Date acquired
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N/A
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Purchase Price
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N/A
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Estimated Current Value
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£1
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Insurance
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Covered by Compton Martin Parish Council Insurance
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Asset
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Combe View
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Location
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Adjacent to The Combe
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Comments
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99 Year Lease
A project to re-fencing and undertake tree works is about to commence
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March 2013
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Re-fencing undertaken and paid for by a Mendip Hills AONB grant. Treeworks undertaken by Electricity Board.
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September 2017
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Grass cutting continues to be a success. The Parish Council decided not to renew the damaged traffic mirror on Combe View which had been placed there before the parish council took on the responsibility of Coombe View.
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September 2019
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Grass cutting under review due to new contractor. Due to an adverse tree report, the weeping ash is recommended to be felled as soon as possible and the common Ash to be felled in 12 months due to Ash dieback. Discussions ongoing regarding replacement trees.
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Date acquired
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2009
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Purchase Price
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N/A
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Estimated Current Value
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N/A
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Insurance
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Covered by Compton Martin Parish Council Insurance
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Asset
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Two Village Entry Signs
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Location
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Entering the Village from West Harptree and Entering the Village from Ubley
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Comments
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A need to tidy the area around both stones
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Date acquired
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2000
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Purchase Price
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N/A
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Estimated Current Value
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N/A
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Insurance
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Covered by Compton Martin Parish Council Insurance
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Asset
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4 Benches
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Location
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1 Seat – Pond
1 Seat – Combe View
2 Seats – currently in storage
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Comments
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Paint work regularly inspected. Consider selling the 2 seats in storage
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Date acquired
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Purchase Price
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N/A
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Estimated Current Value
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£2,000
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Insurance
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Covered by Compton Martin Parish Council Insurance
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Asset
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Notice Boards (2)
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Location
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Opposite Post Office and entrance to Durnhill
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Comments
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None
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Date acquired
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2007
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Purchase Price
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150.00
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Estimated Current Value
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80.00
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Insurance
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Covered by Compton Martin Parish Council Insurance
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Asset
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Brother JFC-591 Ink Jet Printer
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Location
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Parish Office
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Comments
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None
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Date acquired
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May 2012
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Purchase Price
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£100
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Estimated Current Value
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£100
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Insurance
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Covered by Compton Martin Parish Council Insurance
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September 2018
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Remove from Asset Register as replaced by new printer/scanner purchased in March 2018.
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Additions to Asset Register - 2013
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Asset
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Defibrillator
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Location
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Located outside Ring O Bells
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Comments
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None
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Date acquired
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18 December 2013
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Purchase Price
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975.00
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Estimated Current Value
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975.00
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Insurance
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Covered by Compton Martin Parish Council Insurance.
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Additions to Asset Register - 2014
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Asset
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Dell Computer, Mouse & External Hardrive
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Location
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Parish Office
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Comments
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None
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Date acquired
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5 June 2014
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Purchase Price
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388.32
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Estimated Current Value
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388.32
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Insurance
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Covered by Compton Martin Parish Council Insurance
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Asset
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Projector
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Location
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Parish Office
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Comments
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None
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Date acquired
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28 June 2014
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Purchase Price
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316.66
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Estimated Current Value
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316.66
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Insurance
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Covered by Compton Martin Parish Council Insurance
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No additions to Asset Register in
Additions to Asset Register March 2018
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Asset
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Epson Workforce Scanner/ Printer
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Location
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Parish Office
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Comments
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Government Transparency grant received of 96.30
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Date acquired
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March 2018
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Purchase Price
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£173.48
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Estimated Current Value
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£150
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Insurance
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Covered by Compton Martin Parish Council Insurance
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No additions to Asset Register in
COMPTON MARTIN PARISH COUNCIL
ANNUAL RISK ASSESSMENT
2019/20
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Approved by full Parish Council
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Parish Council Meeting – Annual Parish Council Meeting 2019
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Reviewed by Finance Working Party
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September/October 2019
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Area
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Risk
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Recommendation
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Insurance
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Public Liability
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£10,000,000 (Continue existing cover)
2015/16 – Tree Inspection of trees which are the responsibility of the Parish Council
2019/20 Check to take place?
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Employer’s Liability
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£10,000,000 (Continue existing cover)
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Money
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£1,000 (reduced as CMPC does not use cash)
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Personal Accident
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£25,000 (Continue with existing cover)
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Fidelity Guarantee
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£250,000 (Continue with existing cover)
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Officials Indemnity
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£250,000 (Continue with existing cover)
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Libel and Slander
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£250,000 (Continue with existing cover)
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Machinery
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Dell Laptop, Meeting Room Projector, mouse and software
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£845 (Continue with existing cover)
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Bus Shelter
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Check on condition of both Bus shelters in the ownership of the Parish Council
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2018/19 Check condition of both bus shelters and recommend any necessary repairs to the Parish Council.
Continue with existing cover - £5394 and 4417
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Seats
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Check on condition of seats in the ownership of the Parish Council
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2018/19 Check condition of both seats and recommend any necessary repairs to the Parish Council.
Continue with existing cover - £606 and 1617
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Millennium Stones
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Check on condition of Millennium Stones in the ownership of the Parish Council
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2018/19 Check condition of both stones and recommend any necessary repairs to the Parish Council. – No repairs necessary. – Councillor Taylor washed both stones.
Continue with existing cover - £1780
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Village Pump
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Check on condition of Village Pump in the ownership of the Parish Council
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2018/19 Check condition of Pump and recommend any necessary repairs repainting to the Parish Council. Repair has taken place Painting to take place
Continue with existing cover - £5304
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Defibrillator
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Clerk checks defibrillator and report back to the Parish Council as a matter of urgency any deterioration or problems.
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Continue fortnightly checks and report backs to AED Locator.
Continue with existing cover.
£1250 defibrillator steel cabinet with coded entry £750
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Payroll
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Information on HMRC Payroll System and backed up on Parish Council External Hard drive
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Continue to calculate on a monthly basis using HMRC Programme.
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Administration by Clerk
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Payment Arrangements
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Continue with requirement to report all payments to Council for approval.
Continue with requirement for two signatories on cheques and initials on cheques stubs.
Clerk to look into internet banking with one other councillor?
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Bank Reconciliation
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Continue with bank reconciliation to be carried out on the receipt of each statement.
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Professional Advice
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Continue to be a member of Avon Local Councils Association.
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Precept
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Risk that the Annual Precept is not the result of proper detailed consideration
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Continue to present, discuss and agree budget for the forthcoming financial year.
Continue to monitor
Continue to ensure that all expenditure is within legal powers
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Accounting
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Accounting procedures
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Continue to ensure that all accounts and returns are completed and submitted by the deadlines.
Appoint internal auditor and continue practice of appointing internal auditors
Check on new legislation relating to GDPR and continue to seek advice from ALCA and internal auditor.
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Contracts and Quotations
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Ensure continued value for money coupled with continuity of work
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Continue the practice of seeking quotations for work every two years for grass cutting and hedge trimming.
Continue the practice of seeking up to three quotations for maintenance work, if practicable.
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