MINUTES OF COMPTON MARTIN ANNUAL PARISH COUNCIL MEETING
HELD ON THE 19 MAY 2022 AT 7.15 P.M.
IN COMPTON MARTIN VILLAGE HALL
Councillor Chris Craig - Chairman
Councillor Paul Shipman – Vice Chairman
Councillor Julie Thomas
Councillor Simon Wood
Clerk Vesela Ilieva
1. Election of Officers:
It was proposed and seconded that Chris Craig be elected Chairman of Compton Martin Parish Council for 2022/23. All voted in favour.
The Newly Elected Chairman signed the Declaration of Acceptance of Office.
2. Vice Chairman/Chairmen
It was proposed and seconded that Paul Shipman be elected Vice Chairman of Compton Martin Parish Council for 2022/23. All voted in favour.
The Newly Elected Vice Chairman signed the Declaration of Acceptance of Office.
3. All the present Councillors signed the Declaration of Acceptance of Office. Councillor Freeman to sign declaration of acceptance of office at the next meeting.
4. Proper Officer and Responsible Financial Officer
It was confirmed that the Clerk is the Proper Officer and Responsible Financial Officer.
5. Press Representative
It was confirmed that the Clerk is the Press Officer.
6. Compton Martin Village Hall Representative
It was proposed and seconded that Paul Shipman be elected as the Parish Council Representative for the Village Hall. All in favour.
7. ALCA Representatives
It was confirmed that the Clerk is the ALCA Representative. The Councillor position on ALCA remains vacant. All in favour.
8. Chew Valley Forum Representative
It was proposed and seconded that Chris Craig will continue to be the Chew Valley Forum Representative. All in favour.
9. Local Flood Representative B&NES
It was proposed and seconded that Simon Wood be elected as the Local Flood Representative for Compton Martin. All in favour.
2. To receive and accept apologies for absence
Councillor Bradley Freeman
District Councillor Victor Pritchard
3. To receive any declaration of interest (Dpi) in the agenda
No declaration of interest were received.
4. Public Participation Session - The Public Participation Session provides an opportunity for members of the public to raise questions about and comment on items on the agenda. Time for this session is limited to 10 minutes (three minutes per person).
No public attended the meeting.
5. To approve and sign the minutes of the previous meeting
It was proposed and seconded that the minutes of the 11 April 2022 Parish Council Meeting be approved and signed. All in favour.
6. To review and adopt the STANDING ORDERS for Compton Martin Parish Council
It was proposed and seconded the Standing Orders be approved and adopted. All in favour.
7. To review and adopt the CODE OF CONDUCT for Compton Martin Parish Council
It was proposed and seconded the Code of Conduct be approved and adopted. All in favour.
8. To review and adopt the FINANCIAL REGULATIONS for Compton Martin Parish Council.
It was proposed and seconded the Financial Regulations and Internet Banking Policy be approved and adopted. All in favour.
9. To appoint an INTERNAL AUDITOR – IAC Limited to audit the accounts for 2022/23
It was proposed and seconded that IAC limited continue to be the Internal Auditors for Compton Martin Parish Council. All in favour.
10. To review the Working Party structures and to appoint members and a chairman
1. Finance Working Party - It was proposed and seconded that the members of the Finance Working Party be the Chairman Chris Craig, Vice Chairman Paul Shipman and Councillor Julie Thomas. All in favour.
2. Planning Working Party and lead for HELAA and CIL – It was proposed and seconded the planning working party members be Chairman Chris Craig, Vice Chairman Paul Shipman, Councillor Bradley Freeman, and the co-opted member of the parish will be Paula Walton. All in favour.
3. Highways Working Party – It was proposed and seconded that Councillor Julie Thomas becomes a Chairman to the Highways Working Party. Other members will be Councillor Paul Shipman, Councillor Simon Wood, and Councillor Bradley Freeman.
4. Speed Watch Working Party – The Speed watch Working Party to stay as a part of the Highways Working Party, led by Councillor Bradley Freeman. Once the Speed watch Program is up and running it will separate from the parish council as it will be reporting to the Police.
5. Coombe View/The Batch and Pond Working Party – It was proposed and seconded that Paul Shipman continue to Chair this working party assisted by Julie Thomas. A member of the public was assisting with the Coombe View project. All in favour.
11. To review and adopt the following Parish Council POLICIES for 2022/2023.
It was proposed and seconded that the following policies be adopted. All in favour.
1. General Data Protection Regulations
2. Equal Opportunities
3. Freedom of Information
4. Health and Safety
5. Protocol on Filming
6. Grant Policy to include approval of Grant Application Form
7. Training Policy
8. Overhanging Vegetation Policy
9. Complaints Procedure Policy
12. Insurance Policy
It was proposed and seconded to confirm the Parish Council’s wish to continue to work with Gallagher/Hiscox as the Parish Council’s insurance agents and enter a 3 year long term contract.
13. To review and adopt the Council ASSET REGISTER for 2022/23 and confirm that assets of
Compton Martin Parish Council have been checked.
It was proposed and seconded that the Parish Council Asset Register be adopted. All in favour.
It has been confirmed that the assets have been checked and everything is in order.
14. To review and adopt the Council RISK ASSESSMENT for 2022/23. It was proposed and seconded that the Parish Council Risk Assessment be adopted. All in favour.
15. Draft Minutes - To confirm the Parish Council’s wish to publish Draft minutes of Parish
Council Meetings on the Parish Council website before approval.
It was proposed and seconded that the draft minutes of parish council meetings will continue to be placed on the parish council website before formal approval by the Parish Council. All in favour.
16. Parish Council Meetings - It was proposed and seconded that Compton Martin Parish
Council meetings will take place on the second Monday of each month with the exception of August. All in favour.
17. To consider and comment on the following B&NES Planning Decisions received:
Application Reference: 21/04879/FUL; Parcel 7568, Highfield Lane, Compton Martin
Erection of a stable with feed store and change of use of land from agricultural to mixed equine and agriculture. PENDING CONSIDERATION
Application Reference: 22/00390/FUL Parsons Hill, Rectory Lane, Compton Martin,
BS40 6JP. Alterations to an existing outbuilding and conversion to home office an ancillary
domestic storage. PENDING CONSIDERATION
Application Reference: 22/00975/FUL Elm Cottage , The Street, Compton Martin, BS40 6JE. Erection of detached double garage to the rear of host dwelling. PENDING CONSIDERATION
Application Reference: 22/01214/FUL Brook Cottage , The Street, Compton Martin, BS40 6JA. Erection of single storey rear extension. PENDING CONSIDERATION
Application Reference: 22/01535/FUL 10 Mendip Villas, Compton Martin, Bristol, Bath And North East Somerset, BS40 6JG
Proposal: Erection of two storey side extension. PERMIT
18. To receive a report from the Planning Working Party and consider their recommendations regarding the following Planning Applications.
18.1. Application Reference: 22/01571/FUL
Application Address: High View, The Street, Compton Martin, BS40 6JQ
Proposal: Erection of an enhanced entrance enclosure to an annex.
Support - no comments
18.2. Application Reference: 22/01709/FUL
Application Address: Parcel 8800 And 9000, The Street, Compton Martin
Proposal: Change of use and extension of agricultural building to a holiday let.
The Parish Council commends the applicant on a comprehensive planning application.
The scale, appearance, building materials and sustainability of the proposal are all appropriate, however, The Parish Council has significant concerns, which led them to Object to the application on the ground of:
· The proposed development is significantly beyond the housing development boundary of the village.
· The site is isolated from public services and community facilities. There are no pedestrian walkways or footpaths accessible from the proposed development nor public transport.
· Accessing local amenities (and public transport) on foot would require a hazardous walk along a narrow ‘A’ road including sections with poor visibility. This would lead to a reliance on private vehicle use.
· The access from the main road is on a section of road with poor visibility
· If planning is minded to grant planning permission the use as a holiday let should be conditioned in perpetuity on the consent.
18.3.Application Reference: 22/01841/CONSLT
Application Address: Yeo Valley Soring, Mill Lane, Compton Martin
Proposal: Consultation request from the Forestry Commission regarding application for felling license.
· Comment only with reference to the Parish Council comments on planning application 22/01324/TCA ‘Please include successional planting to replace the dying Ash trees.’
19. Clerk’s Report
The clerk reported on the progress with the new Defibrillator order, the order of the Toad Signs and the Village Hall car park.
The council agreed to set up an annual direct debit for the Data Protection Fee.
20. To confirm and approve the following payments:
It was proposed and seconded the following payments be made. All in favour.
Payee and Description
IAC Internal Audit
Data Protection Fee Direct Debit
21. To receive further updates regarding:
1. Coombe View – no further updates
2. Highways – no further updates
3. Toad Signs – an extra expenditure over the budgeted £600 of £9.74 has been agreed by the council. The clerk to pay the invoice and order the signs.
4. Website – The New Website of the Parish Council is up and running.
22. To receive an update from District Councillor Victor Pritchard
23. Future Dates of Meetings
Parish Council meeting - 13 June 2022 Village Hall 7.15pm
Chew Valley Area Forum – 14 June 2022