MINUTES OF COMPTON MARTIN PARISH COUNCIL MEETING
HELD ON THE 11 APRIL 2022 AT 7.15 P.M.
IN COMPTON MARTIN VILLAGE HALL
Present
Councillor Chris Craig (CC) – Chairman
Councillor Julie Thomas (JT)
Councillor Bradley Freeman (BF)
Clerk Vesela Ilieva
The Chairman Chris Craig opened the meeting and signed the Declaration of Acceptance of Office.
1. To receive and accept apologies for absence
Councillor Paul Shipman (PS) Vice Chairman - Holiday
Councillor Simon Wood (SW) - Holiday
2. Receive comments from the public
There were no members of the public attending the meeting.
3. Receive declarations of interest in the agenda
Councillor Julie Thomas declared interest in Agenda Item 14.4. 22/01214/FUL Brook Cottage, The Street, Compton Martin.
4. To approve and sign the minutes of the previous meetings
· 14 March 2022 – It was proposed and seconded the minutes of 14 March 22 Parish Council Meeting are a true record. All agreed.
· 6th April 2022 – It was proposed and seconded the minutes of 6 April Annual Parish Meeting are a true record. All agreed.
5. Accounts for the Year End 31st March 2022
1. To receive the accounts for the year ended 31 March 2022.
The clerk has prepared and presented the council with the accounts for April 2021-March 2022 financial year. It was proposed and seconded the accounts are approved. All agreed.
2. To receive confirmation that Bank Reconciliations covering April 2021 – March 2022 have been signed.
It has been reported the Bank Reconciliation covering April 2021 – March 2022 have been thoroughly inspected and signed.
3. To receive an update on the Internal Audit of the Parish Council Accounts for the year ended 31st March 2022.
The clerk reported that the Internal Audit has commenced and once the end of the year accounts are approved by the council the second batch of required documents will be send to the Internal Auditor.
4. To confirm and approve that Compton Martin Parish Council wish to Certify themselves as exempt from a limited assurance review under Section 9 of the Local Audit (Smaller Authorities) Regulation 2015.
It was proposed and seconded that Compton Martin Parish Council was an Exempt Authority and that the Chairman and RFO should sign AGAR Part 2 Exemption Certificate, which will be send to the External Auditor. All in favour.
5. The Chairman and RFO of Compton Martin Parish Council to sign the Certificate of Exemption, to be completed by smaller authorities where the higher of gross income or gross expenditure did not exceed £25,000 in the year of accounts ended 31 March 2022.
The Chairman and RFO/Clerk signed the AGAR Part 2 Exemption Certificate.
6. Clerk’s update
The clerk updated the council on the End of Year accounts training undertaken, also the intention to start preparation sessions for CiLCA in May 22. The clerk attended a demo with SCRIBE accounts and found it very helpful in day to day and end of year finance workload.
7. Correspondence
· Airport expansion – J. R. Mogg reply.
The clerk reported on the receipt of a letter from MP Jacob-Rees Mogg in response to the inquiry of the Parish Council regarding the disappointing outcome of decision of the Inspectorate to allow expansion of Bristol Airport.
· Response from B&NES to the official complaint made by the Parish Council.
The response has not been delt with at this Parish Council meeting, due to the Parish Council not being quorate and the outcome will be discussed on the 9 May meeting.
8. Finance and Payments
1. Update from the Finance working party.
It has been proposed and seconded the Parish Council match the amount of £200, which has been collected from parishioners for a retirement gift to the previous Clerk, who has been on the post for many years and contributed for many achievements of the Parish Council. All the Councillors agreed.
2. To agree the following payments for April 2022 and confirm the amount spent on refreshments for the Annual Parish Meeting.
It has been proposed and seconded the Parish Council make the following payments.
The amount spent for refreshments for the Annual Parish meeting has been budgeted for.
The invoice to be paid to Gibbons for the soak away will come directly out of CIL money. All voted in favour.
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Date
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Payment Authorised
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Total
Amount £
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VAT Reclaim
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Payee and Description
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11/04/2022
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Total:£106.68
£14.39
£89.29
£3.00
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MultiPay Card, Direct Debit April, to include:
Zoom – monthly fee March-April
Refreshments for the Annual Parish Meeting
Card monthly fee March
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11/04/2022
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£569.43
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Vesela Ilieva – April 2022 Salary+Arrears, backpay for 2021-2022
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11/04/2022
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£1786.80
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£297.80
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Gibbons, soak away on the Coombe View
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11/04/2022
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£133. 67
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ALCA Annual Subscription
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11/04/2022
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£75.00
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Geni Printing Annual Parish Meeting flyer
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11/04/2022
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£98.40
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£16.40
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Geni Printing Queen’s Jubilee Posters
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11/04/2022
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£200.00
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Contribution to Retirement gift
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9. To consider the quotes received for a new website
The Parish Council reviewed all four quotes received for the new website. After a discussion the Councillors agreed that the most attractive offer comes from Eyelid Production. The offer is cost effective, the website provider is reputable and has created many websites for parish councils. The clerk has been instructed to write to the Eyelid Production and accept their offer and start the process. It was propose and seconded and all voted in favour.
10. Defibrillator
The clerk who is also guardian for the Defibrillator in Compton Martin reported to the council that the cabinet the defibrillator is stored in is in a very poor condition and currently collects water inside. The clerk to meet HeartSafe organisation representative who originally donated the Defibrillator to the village some years ago and ask on advice.
11. Community Infrastructure Levy (CIL) funding
After the Annual Parish Meeting of Compton Martin, which has been focused on CIL funding, the Parish Council registered interests of some organisations to apply for fundings. An application form and process was presented to the council and it was proposed and seconded the application is approved and send to the interested parties. All agreed.
The application form, further information, help and support is available through the clerk.
12. To receive further updates regarding:
1. The Climate and Nature Emergency Group – Compton Martin Climate Project made a presentation on the Annual Parish Meeting of Compton Martin
2. Parish Councils Airport Association update – It was reported that after PCAA did not get enough support from other parish councils to challenge the decision of the Inspectorate to allow the expansion of the airport, BAAN has found points in the process of making the decision which could be challenged.
3. Sewerage works – Wessex Water has sent letters to the parishioners informing of the works to be undertaken in the village in May, June and October and which will require road closures.
4. Queen’s Jubilee Celebrations in the village – The Jubilee Celebrations working group has plans for organising events throughout the celebrations long weekend. The Parish Council has been asked to fund the purchase of the Commemorative mugs, which will be gifted to all the children under 12 and parishioners over the age of 80. The rest of the mugs will be for sale to the parishioners to meet the overall cost. The Parish Council reviewed the quotes provided by the working group and decided to fund the purchase of up to £1243.20, as long as the mugs are made of recycled material. All agreed.
5. Coombe View – The Coombe View has been in bloom, and it has been noticed the soak away provided has reduced significantly the amount of rain water collected at the site. Next phase will be organised community planning and the parishioners will be invited through email, website and notice boards for participation.
6. Community Speed Watch – the Community Speed Watch has been launched. Participants have been asked to preview a short video as a part of the training process then, submit details.
7. Painting of the Pump – it was reported the Pump will be repainted in the coming months.
8. Signage and Road markings – correspondence regarding the interactive speed sign and Toad signs have been circulated through members of the parish council. The clerk to pursue the cases further.
13. To consider and comment on the following B&NES Planning Decisions received:
Application Reference: 21/04879/FUL; Parcel 7568, Highfield Lane, Compton Martin
Erection of a stable with feed store and change of use of land from agricultural to mixed equine and agriculture. PENDING CONSIDERATION
14. To receive a report from the Planning Working Party and consider their recommendations regarding the following Planning Applications.
14.1. Application Reference: 22/00390/FUL Parsons Hill, Rectory Lane, Compton Martin, Bristol, Bath And North East Somerset, BS40 6JP
Proposal: Alterations to an existing outbuilding and conversion to home office and ancillary domestic storage
The planning working party has reviewed all the documentation that has been provided and consider the proposal is broadly in line with the policies and aspirations of the Neighbourhood Plan. It has been proposed and seconded the parish council SUPPORT the planning application. All in favour.
14.2. Application Reference: 22/00975/FUL Elm Cottage , The Street, Compton Martin, Bristol, Bath And North East Somerset, BS40 6JE
Proposal: Erection of detached double garage to the rear of host dwelling
The planning working party has reviewed all the documentation that has been provided and consider the proposal is broadly in line with the policies and aspirations of the Neighbourhood Plan. It has been proposed and seconded the parish council SUPPORT the planning application with comments: conditional on ensuring suitable SUDs and resolution of boundary concerns. Tiles to be in keeping with current property. All in favour.
14.3.Application Reference: 22/01013/FUL Coombe Orchard , The Street, Compton Martin, Bristol, Bath And North East Somerset, BS40 6JA
Proposal: Erection of two-storey rear extension.
The planning working party has reviewed all the documentation that has been provided and consider the proposal is broadly in line with the policies and aspirations of the Neighbourhood Plan. It has been proposed and seconded the parish council SUPPORT the planning application. All in favour.
14.4. Application Reference: 22/01214/FUL Brook Cottage , The Street, Compton Martin, Bristol, Bath And North East Somerset, BS40 6JA
Proposal: Erection of single storey rear extension
The application could not be considered at this meeting as due to declared interest the Parish Council will not be quorate to be in a position to make a decision, therefore no consultation letter to submit. All in favour.
14.5. Application Reference: 22/01324/TCA Yeo Valley Soring, Mill Lane, Compton Martin, Bristol, Bath And North East Somerset,
Proposal: 7 Ash trees - reduce to standing stems of 3m height, crowns to be removed
The planning working party recommended a comment only: Include successional planting to replace dying ash trees. All agreed.
15. Update from District Councillor Victor Pritchard
16. Date of the next Parish Council Meeting
9 May 2022 – Parish Council Meeting, Village Hall 7.15pm
19 May 2022 – Annual Parish Council Meeting, Village Hall 7.15PM | 
