THE FOLLOWING MINUTES ARE IN DRAFT FORM AND WILL BE APPROVED BY THE PARISH COUNCIL AT THEIR MEETING ON THE 14 MAY 2018
MINUTES OF COMPTON MARTIN ANNUAL PARISH MEETING
HELD ON 25 APRIL 2018 AT 7.00 P.M.
IN COMPTON MARTIN VILLAGE HALL
Councillor R Chapman (RCh)
Councillor C Craig (CC) (Vice Chairman)
Councillor J Halling-Brown (JHB)
Councillor A Jurkiw (AJ) (Chairman)
Councillor K Moore (KM)
Councillor P Shipman (PS)
Councillor E Taylor (ET)
District Councillor Victor Pritchard (VP)
Jane Griffiths – Clerk
30 members of the public
· Apologies received from members of the public unable to attend
2. To receive the Annual Chairman’s Report from Andrij Jurkiw
Andrij Jurkiw introduced the team of Parish Councillors, including the Clerk and District Councillor Victor Pritchard. He explained that Councillor Shipman had replaced Councillor Palmer, who resigned in May of 2017.
He was pleased to report that the Chew Valley Neighbourhood Plan continues to be used as a working document.
The Parish Council was given a grant from the District Councillor Award Scheme to refurbish the fingerpost at the top of the Wrangle. Our BT telephone box was re-painted as part of the BT repainting scheme and confirmation received that it was to remain under BT control as a working telephone.
The Parish Council were awarded further grants to assist with the Herringbone Wall project and to purchase a replacement printer/scanner.
The Parish Council awarded grants of £500 to the Parochial Church Council to assist with the maintenance of the churchyard and to the Village Hall to assist with the maintenance of the amenity field.
We consulted with parishioners on changes to the bus service/timetable. We asked parishioners for their views and received a very positive response which allowed us to respond to the consultation using views from parishioners.
We also asked parishioner which areas in the village needed attention. We received an overwhelming response for the Herringbone Wall to be weeded, strimmed and where needed repaired.
We also wrote to some parishioners requesting they cut back overhanging vegetation from their properties. We wish to say thank you to everyone who responded so effectively.
New legislation will be coming into force on the 25th May 2018. Parishioners who receive Parish Council agendas, information and neighbourhood watch information by email will be contacted by the Clerk requesting your confirmation that you wish to continue to receive this service. If confirmation is not received, the Clerk will be unable to continue this service after the 25th May.
Plans for 2018/2019 consist of
· Herringbone Wall Project
· Annual Footpath Walk
· Cutting the pond weed
· The Coombe View/The Batch
· The Highways Team will continue to monitor potholes etc.
· Broadband will continue to be monitored
Andrij Jurkiw particularly thanked District Councillor Victor Pritchard for his continued support of the Parish Council.
Chew Valley Neighbourhood Plan
Andrij Jurkiw confirmed that the Chew Valley Neighbourhood Plan which passed referendum in February 2017, continues to be used as a working document. The seven Chew Valley Parishes involved in the production of this document, Chew Stoke, Chew Magna, Compton Martin, West Harptree, East Harptree, Hinton Blewitt and Ubley are now considering revisions.
Housing and Employment Land Availability Assessment (HELAA)
Erica Taylor reported that this initiative is part of the Local Plan which in turn will deliver the Joint Spatial Plan. The Joint Spatial Plan will replace the Core Strategy and the Place Making plan and will take precedent over any Neighbourhood Plans.
The JSP has strategic growth identified, namely North Keynsham and Whitchurch. The area which concerns Compton Martin is non-strategic growth, around 700 new houses need to be identified in this area.
The Local Plan will deliver the JSP, it will decide on boundaries and developments etc and for us will identify and deliver the non-strategic sites.
The Local Plan will use the HELAA sites and look at them more closely, but it will not allocate sites. HELAA sites are sites that have been put forward as possible sites of development by individuals, not parish councils.
In-house experts will assess site suitability, based on ecology, flooding, heritage, landscape, transport, greenbelt, green space and planning history to name but a few.
Rex Chapman explained that the cutting of the weed will continue in 2018/19. Consideration is currently being given as to when the next cut will take place. Readings are taken from the pond on a regular basis and at the moment it is clear that the readings are higher than normal. The pond will be continually monitored.
Chris Craig gave a brief update on Broadband coming into the village. Truespeed is currently working on overhead lines, It would appear Gigaclear are also starting work and have written to a number of residents.
Julia Halling-Brown reported a continuing good working relationship with B&NES. Potholes are dealt with and should either be reported to the Clerk or ideally directly to B&NES through Council Connect.
Coombe View and The Batch
Coombe View and The Batch continue to be cut on a regular basis and currently there are no issues to report. All work has been completed.
The Herringbone Wall
Kath Moore confirmed that the Parish Council consulted with parishioners possible projects which they considered to be the most important to be dealt with. There was an overwhelming response for the herringbone wall to be weeded, strimmed and where necessary repaired. Part of this project is being funded by B&NES. Some work has already been undertaken, and on the 12th May between 2 and 4 p.m. several volunteers will assist with the weeding of the middle part of the wall.
Compton Martin Footpath Walk
Erica Taylor reported that after a very successful walk which took place on 25th March 2017, it has been decided to repeat the Footpath Walk and a date has been set for the 16th June 2018. Once again the Walk will start in the Village Hall but unlike last year, it will also finish in the Village Hall. The Parochial Church Council will be selling breakfast baps before the start and a light lunch on the footpath walkers’ return. All proceeds to go towards the Disabled Access fund. As last year, walks will cater for all abilities and there will be small prizes for the children who take part.
To Receive Reports from
Compton Martin Village Hall
Andrew Owst, on behalf of the Village Hall Committee thanked the Parish Council for their grant of £500 towards the maintenance of the amenity field. The Village Hall is not only being used for regular bookings but also for weddings. He emphasised the need to increase the size of the current committee and confirmed they were looking for new committee members to join their friendly team. The Annual General Meeting will take place on the 16th May 2018 in the Village Hall.
Compton Martin PCC
Helen Palmer, Church Warden for St Michaels also thanked the Parish Council for their grant of £500 towards the maintenance of the churchyard. She reported that Rev Simon Lewis will officially take up his new post as Rector on the 30th April. The main focus for the PCC in 2018 is to raise funds towards the new disabled access to the Church and School Room. A number of events are currently being organised to assist the fundraising along with applying for grants and it was hoped that these events will be well supported.
Ubley Primary School
Helen Palmer, Chairman of Governors for Ubley Primary School reported on the changes currently taking place. She was pleased to confirm there were a number of Governors from Compton Martin. As is the case with the Village Hall, there are some vacancies, and anyone who is able to offer their services as a Governor, should please speak to her.
District Councillor Victor Pritchard
District Councillor Victor Pritchard was grateful to Councillor Taylor for covering the Joint Transport Plan and HELAA.
He reported on
· B&NES Council budget and savings plan
· Budget Investments – in order to protect most front-line services
Full details of all the savings are on the council website with the budget report.
Andrij Jurkiw thanked Councillor Pritchard for the continued support he gives to Compton Martin, which is very much appreciated.
A written report from Avon and Somerset Constabulary was also available.
What Does 2018/19 have in store for Compton Martin Parish Council?
Andrij Jurkiw confirmed that 2018/19 is the final year of this Parish Council’s term of office. Elections will take place in May 2019. Once again there will be a need, as has been expressed in the reports given by the Village Hall and Ubley School, for members of the parish to put themselves forward.
It was possible that the Parish Council may be asked to pay towards the cost of the parish elections.
He passed his thanks to the Clerk for her work during the year.
The meeting closed at 8.15 p.m.